.Back in 1966, in Marseilles, when the world was talking about Start Trek, Sodexo was serving its first customers, initiating our journey in the Quality-of-Life Services led by the bold Pierre Bellon. Since then, we continued our adventure of offering everyday need solutions, improving the life of our users across the globe supported by more than 400 thousand dedicated and brave colleagues, in 64 countries, that lead us to where we are today. Portugal is no exception and 5 years ago, our shared service center – Sodexo Business Services – SBS, was born! Here, you will have the chance to be part of several Financial teams like Record to Report, Order to Cash, Purchase to Pay, Financial Analysis, Master Data, among others, that support European markets, ensuring the business continues to grow. Are you bold enough to join our crew, with your unique character and ideas, and make us even bigger? We are waiting for you! And so, your career! Office Administrator The Office Administrator at Sodexo Business Services in Matosinhos ensures efficient office operations and facility management. This role involves coordinating events, welcoming VIP guests and new hires, managing meeting spaces, and controlling office access. Additionally, the position ensures compliance with safety protocols, supports the Facility Manager with various projects, and oversees office supplies and inventory. Strong communication, teamwork, and a proactive, detail-oriented approach are essential for success in this role. What will you do? Events organization, involving planning, hiring catering services, booking meeting rooms and ensuring all requirements are met to fulfill the event agenda. Welcome company's VIP visits to Sodexo Business Services office in Matosinhos. Welcome new colleagues by participating in onboarding sessions. Organize meeting rooms and assist with reservations and coffee breaks when requested. Regular control of office access, granting and revoking access permissions as needed, to employees, visitors, contractors, and suppliers. Ensure that the Office Rules are being complied with, and raise awareness to users when needed. Facility Management activities like overseeing regular office maintenance, contract management, procurement and purchasing. Regular awareness of safety & security procedures in place. Assist the Facility Manager with the implementation of new projects and security processes already in place. Handle internal ticket system to respond to incidents and user requests for office supplies or any other Facility Management related situation. Stock management – consumables, office supplies, onboarding items, etc. Lockers and parking spaces assignment. Reports to the Facilities Manager. What you'll need to succeed: High degree in Administration, Management, or another relevant course. Minimum 2 years of experience working in a similar function. Knowledge of verbal and written English. Experience in a multicultural environment
