As an Executive Assistant you will provide comprehensive administrative support to the executive team and internal organisational forums. We are looking for someone with proven experience in similar roles to ensure the smooth operation of management circle activities, including the executive board.This person should master administrative skills, strategic insight, legal topics and strong communication (written and spoken) abilities in Portuguese and English.Here's what you'll be focused onYou will be pivotal in ensuring the efficient functioning of the internal management circles. The position requires a combination of administrative expertise, strategic insight, and strong interpersonal skills to support operations and enhance corporate governance. The ideal candidate will be super organised, discreet, and proactive, with a commitment to maintaining high standards of professionalism and confidentiality.Coordinate meetings, including logistics, agenda planning, and materials to be presented in the meeting.Prepare, distribute and keep record of meeting minutes in a timely manner.Liaison between board members, management team, and external stakeholders.Facilitate effective communication, information flow and effective meeting discussions.Assist in the preparation of reports, presentations, and briefing materials for board meetings.Organise and coordinate management-related events, such as retreats, strategy sessions, and social events, including managing the logistics, venue, catering, and audiovisual arrangements.Able to handle confidential information and sensitive information with the utmost discretion and professionalism.Interface with compliance and governance areas.Provide administrative support to board members, including travel arrangements, expense reports, and correspondence.Assist with special projects or initiatives coordinated by the executive team, including research, data analysis, and report preparation.Here's the lowdown on the skills you're likely to haveBachelor's degree in business administration, corporate governance, law, or related field.Minimum of 5 years of experience in an executive assistant role or similar administrative position.Proficiency in Microsoft Office tools (Word, Excel, PowerPoint, Outlook).Exceptional organisational and time management skills, able to effectively manage multiple priorities and deadlines.Strong verbal and written communication skills, with attention to detail and accuracy (Portuguese and English are mandatory).Have a proactive approach to anticipating needs and addressing potential issues before they arise.Strong analytical skills to compile, analyse, and present data effectively.Attention to detail in all tasks and documentation.High level of discretion and confidentiality.Who we areCritical TechWorks seeks a distinct and treasured corporate culture, that is very much our own. This means:Growth and Professional Development: Be a key player in shaping the future of mobility through innovative ideas and strategic initiatives. We are committed to fostering an environment where your career can flourish, and your contributions make a significant impact.Engineering Excellence: Immerse yourself in an environment that values precision, professionalism, and high standards. Your role will support our pursuit of excellence by creating and leading with a focus on delivering exceptional results that drive the success of our organization.Autonomy and Collaboration: Thrive in a culture that balances independence with teamwork. Our flat hierarchy and collaborative ethos ensure that your voice is heard and your ideas are valued.Continuous Improvement: Embrace ongoing learning and professional growth in a dynamic workplace. Your expertise and insights will be integral to our success, and we support your development with opportunities to enhance your skills and knowledge.Join Critical TechWorks and be part of a team that is redefining the future of mobility. Your role as an Executive Assistant will be pivotal in driving our mission forward, ensuring that our executive operations run smoothly and efficiently.At Critical Techworks we are creating an inclusive culture that values our people's different viewpoints and experiences, regardless of sexual orientation, gender identity, age, color, ethnicity, religion, or disability.
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