Remofirst empowers employers to be free from geographical boundaries when accessing talent, allowing employees to pursue opportunities wherever they may exist. We are on a mission to be the FIRST to truly revolutionize the industry and be a generational company. Our platform offers a full-range people management tool, employee benefits like health insurance, and financial benefits, and enables clients to hire anyone from anywhere with one click. Remofirst manages employees and contractors for Fortune 500 companies and the best startups worldwide. We are a small but strong team of 100+ people (and growing) hyper-focused on delivering a world-class platform and unparalleled service with our industry-leading partnerships. To help accelerate our growth and pace of delivery, we are looking for a talented Executive Assistant. As an Executive Assistant at Remofirst, you'll be responsible for providing comprehensive administrative support to the executive. This includes managing emails, calendars, and travel arrangements, coordinating virtual meetings, and handling correspondence. Additionally, you will act as a liaison between the executive and stakeholders, ensuring smooth communication and efficient task delegation.What you'll be doing:Administrative Support:Screening and prioritizing emails, responding on behalf of the executive, and organizing email foldersScheduling and managing appointments, meetings, and events, often across multiple time zonesCreating, editing, and formatting documents, presentations, and reportsConducting research and compiling information for reports, presentations, and decision-makingIdentifying opportunities to improve efficiency and streamline administrative processesCommunication and Coordination:Handling incoming and outgoing communications, including calls, emails, and other messagesOrganizing and setting up virtual meetings, including preparing agendas, distributing meeting materials, and taking minutesActing as a point of contact between the executive and internal/external stakeholdersManaging personal appointments and tasks for the executiveProject Management:Assisting in the management and tracking of projects, ensuring deadlines are metCoordinating tasks and assignments for the executivePreparing and delivering progress reports on various projects and initiativesTravel Arrangements:Coordinating travel plans, including booking flights, accommodation, and transportationPreparing and organizing necessary travel documents and itinerariesFinancial Administration:Tracking and managing expenses, preparing expense reports, and ensuring timely reimbursementAssisting with budget preparation and monitoringPersonal Assistance:Managing personal appointments and tasks for the executiveHandling sensitive information with discretion and maintaining confidentialityPerforming other duties as required by the executiveWhat you'll need:Work experience as an Executive Assistant, Personal Assistant or similar roleExcellent Google Suite knowledgeOutstanding organizational and time management skillsFamiliarity with office gadgets and applications (e.g. e-calendars and copy machines)Excellent verbal and written communication skillsDiscretion and confidentialityHigh School degreePA diploma or certification is a plusHow you'll work:Advanced English is a must.Communication skills, as we're working with many people from all over the world, it's important for us to communicate, quickly adapt and relay information in different waysTime Management: you will need to be good at structuring your work day and tasks to make sure you accomplish all those things whilst maintaining the time-zone differences and a work-life balanceCollaborative: we love to work together with all sorts of different people in all sorts of different places. Everyone's opinion matters to get the job done.Independent and autonomous: as we work, we're naturally independent. As much as we're connected you will also need to use your own initiative to solve problems and get answers; this also means reaching out to us to get help or confirm a solutionOrganization skills: will help you deal with many different financial documents including spreadsheets, contracts, calculations, and projectionsWhy work at Remofirst?Startup environment. Remofirst is an early-stage start-up. You have a voice and can influence and grow rapidlyBuild & Scale From Scratch. Experience hyper-growth scale and help us build a great team of professionals worldwide that can help us achieve this ambitious vision.Work for a Market Leader. Scale a project that counts market-leading companies like Microsoft, Mastercard, and more as happy customers.Compensation and perks are great! Competitive compensation. Work equipment of your choice. 100% remote work. PTO regulated by local statutoryCulture. We lead with respect, kindness, and the right to fail. We value hard yet smart work. Diversity and inclusion are part of our DNA.
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