Introduction: We are seeking a highly skilled and organized Executive Assistant to support multiple C-level executives at our offices. This role involves managing daily administrative tasks, coordinating schedules and handling travel arrangements. The ideal candidate will be a proactive, detail-oriented professional capable of working independently and efficiently in a dynamic environment.Responsibilities:Manage the calendars of multiple C-level executives, including scheduling meetings, appointments, and conference calls, ensuring alignment with priorities and objectivesProactively anticipate scheduling conflicts and make necessary adjustments to optimize the executives' time and availabilityArrange travel accommodations and itineraries for the executives, including flights, accommodations, ground transportation, and any necessary logistics, considering preferences and efficiencyRequest meeting agendas, briefing materials, and necessary documentation for the executives' engagements, ensuring they are well-prepared and equipped for each interactionServe as a liaison between the executives and internal/external stakeholders, managing communication and correspondence efficiently and professionallyAssist with expense reporting, reimbursement requests, and other financial support tasks, ensuring accuracy and compliance with company policies and proceduresExperience Required:5+ years of experience in office management or other administrative rolesHigh availability and flexible hours to support other locations (namely US, working if necessary the working hours of the US time zone)Self-starter mentality, confidence, and adept problem-solving abilities are highly valuedDemonstrated sound judgment and the ability to make autonomous decisionsHybrid work policy - we need this person to be present at the office some days in the weekProven experience as an Executive Assistant or in a similar administrative role, preferably supporting C-level executivesExceptional organizational and time-management skills, with the ability to prioritize tasks and manage multiple responsibilities simultaneouslyStrong communication skills, both written and verbal, with the ability to interact professionally with all levels of the organizationProficiency in office software (e.g., Microsoft Office Suite, Google Workspace) and familiarity with virtual communication tools (e.g., Zoom, Slack)Ability to maintain confidentiality and handle sensitive information with discretionFluent in Portuguese and English, both spoken and writtenMust be in Porto or Lisbon
#J-18808-Ljbffr
