Job Description:
We are looking for Accounts Payable to join our team in the GBS!
Responsibilities - your mission
The tasks to perform are associated with invoice analysis, purchase order assessment, supporting corporate travel programs, and responding to vendor inquiries.
Invoice Processing:
Receive invoices, verify the accuracy of items ordered, received, and priced when necessary and receive approval from appropriate Department Head
Investigate and resolve exception invoices associated with processing of invoices and purchase orders
Prepare invoices for payment
Corporate travel program:
Review risk expense reports to ensure employee compliance to corporate travel policy and collaborate with employees to correct expense report issues
Provide support, investigate, and resolve travel and corporate card inquiries concerning account status
Act as the subject matter expert for the corporate travel online tool and provide administrative support on managing user profiles/account details.
Provide monthly travel reports to track cost and compliance
Internal and External Customer Service:
Receive, research and resolve a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons
Acts as a department liaison between departments and vendors
Maintain vendor statements with selected vendors.
Additional Responsibilities:
Comply with safety policies and procedures
Comply with Finance, Accounts Payable, Purchasing, and Supply Chain policies and procedures
Performs variety of tasks and projects as necessary from the Leadership team
Requirements - our ideal candidate will have
Junior accountant (recent graduates) or with experience in Accounting administrative tasks
Finance / Accounting degree or experience in administrative accounting tasks
Ability to handle high-volume of data entry
Work with appropriate parties to resolve issues on invoices
Implement and document process improvements
Ability to process a minimum of 80 invoices daily with 98% accuracy
Familiar with standard accounting concepts, practices, and procedures
Attention to detail and accuracy
Organizational and time management skills
Professionalism
Service-oriented approach
Ability to prioritize issues and to efficiently troubleshoot problems
Effective Communication skills, both oral and written
Ability to work with all organizational levels
Language: English - Intermediate level; Other European languages (French / German / Spanish) would be a plus
Benefits - what's in it for you
Diverse career opportunities within Airbus European core countries or in other regions around the world.
A hybrid working model, allowing you to combine onsite and offsite work.
A motivated and fun crew to grow and build and shape the GBS together.
An intense and exciting onboarding experience.
This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company's success, reputation and sustainable growth.
Company: Airbus Portugal SA
Employment Type: Fixed term
Experience Level: Entry Level
Job Family: Transactional Accounting
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Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.
Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to ******.
At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.
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