Job OverviewFor a successful businessman, we are looking for a well-experienced Travelling EA/ Chief of Staff to support his businesses and lifestyle, based in Faro, Portugal, with extensive travel. A separate apartment will be provided.***Please note that this role does NOT require the management of private properties. It is essential to have extensive experience in personal and business support.This role provides exceptional support in all aspects of his life, with 60% covering business and 40% on the private/personal side in a fast-paced environment. The industries involved are automotive and health, along with several other areas since he is an angel investor. The role is based near his home and office close to Faro, Portugal.Travel is up to 60% of the time, and candidates should be accustomed to working across different time zones, on multiple projects, and as a team. When traveling, the entrepreneur travels with his team consisting of various people (e.g., security and a stylist). Travel includes Europe, Eastern Europe, but also Asia and Africa, sometimes for 2 weeks at a time.As a gatekeeper, this role filters contacts, information, presents, researches, schedules, and streamlines his every move to work efficiently, which includes a wide scope of responsibilities, from taking meetings to checking hotel rooms and making arrangements.Duties of the Travelling EA/ Chief of Staff:Act as the main point of contact across several companies and act as a gatekeeper.Communicate between the business, his travel team, and organization.Extensive diary management (iCloud) and support the CEO in daily life (reminders, etc.).Organize and book all travel (private and commercial) and accommodation (usually well in advance).Inbox management and act quickly if required.Conduct extensive research and create presentations and reports.Introduce business-structured processes and standards if needed.Prepare for and attend meetings (representing the CEO if needed).Travel with the CEO and his travel team.Manage and update social media accounts.Organize and attend large events (which include celebrity guests).Ensure accommodation is to required standards (fresh flowers, snacks, drinks, etc.).Deal with personal requests (personal shopping, gifts, etc.).Requirements of the Travelling EA/ Chief of Staff:A minimum of 5 years' experience as EA/ Chief of Staff with travel or in a similarly demanding role (private service experience not essential).Must be legal to work in the UK/EU (visas will be obtained if required).Fluency in English essential; other European languages a benefit (Spanish/Dutch/German) and/or Mandarin.Strong IT skills in MS & Apple, Excel, and Word.Must be free to travel extensively and over several weeks.Experienced in organizing events.Experienced in Photoshop/Illustrator/Canva and managing social media ideally.Able to deal with press media is an advantage (including TV appearances).Any experience in writing business plans/proposals/presentations is an advantage.Strong organizational and communication skills.Be well presented for high-profile events (clothing allowance provided if required).Ability to work independently, pro-actively, due diligently, and to a high standard.Excellent written references from past employers.Recent security check (to be applied for if not available).A demanding role that is perfect for candidates who thrive in busy environments and under pressure while staying calm and focused. An acute eye for detail, as well as flexibility, are essential as the environment is quite fluid. Other desirable attributes include being switched on, able to contribute to business discussions, and being able to put forward, manage, and implement ideas that fulfill the organization's goals.The well-appointed apartment provided is within walking distance of the office and stunning local beaches.Hours: Mon -Fri 9am- 6pm remotely, 24/7 when travelling due to different time zones. For extra days worked, time in lieu is given (some bank holidays may need to be worked).Salary: €96,000- €120,000 gross a year based in Faro, Portugal, depending on experience, plus a self-contained apartment. 28 days holidays including bank holidays. Accommodation while travelling provided (staying in the same hotel as the CEO). Allowances provided for subsistence and outfits. Apple laptop and phone provided.
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