Transactional & Finance Manager

Join our team at AMGEN Capability Center Portugal, number 1 company in Best Workplaces - Great Place to Work Institute ranking in Portugal (category 201-500 employees). We have a growing team of 340 talented people from more than 35 different nationalities, diverse areas of expertise, and professional experience that are shaping the future of healthcare. This is your chance to explore a world of opportunities in different areas such as Cybersecurity, Data & Analytics, Digital, Technology and Innovation, Finance, General & Admin, Human Resources, Regulatory Affairs, and many more. Based in Lisbon's city center, our AMGEN office fosters innovation, excellence, and inspiration. Come thrive with us at AMGEN, supporting our mission To Serve Patients.
Transactional & Finance Manager
WHAT YOU WILL DO
Amgen's Research and Development (R&D) Business Operations organization addresses complex business challenges with outstanding people, tools, and processes.
The manager in Transactional Finance is responsible for supporting end-to-end financial transactions and ensuring the accuracy and efficiency of supplier contracting processes within the Global Business Transactions Center (GBTC). We are looking for talent who have capabilities in resource and expense management, which include but are not limited to accounting of resources and expenses, data analytical skills to provide insights and enable decision-making, as well as a strong financial and system acumen. This role requires a strong understanding of Ariba and SAP software and its functionalities, as well as a strong background in general contracting and/or supplier management processes. The manager will collaborate with cross-functional teams, including sourcing, accounts payable, and finance, to ensure smooth and seamless financial operations.
Key Responsibilities:

Oversee the day-to-day operations of the transactional finance team, managing escalations from internal and external partners. Collaborate with senior management to align transactional finance operations with the organization's overall financial strategy and goals.
Execute financial transactions, including purchase order processing, invoice verification, payment processing, and engaging with functions to help plan and manage resources and expenses, using Anaplan, Ariba, or SAP software. Ensure compliance with company policies, procedures, and regulatory requirements.
Utilize Ariba or SAP software to manage master data, vendor information, and other relevant financial data. Maintain accurate records, update databases, and resolve any system-related issues or discrepancies.
Collect and analyze financial data using Smartsheet, Tableau, Ariba, or SAP reports. Prepare regular and ad-hoc financial reports, highlighting key insights, trends, and recommendations for process improvement or cost-saving opportunities.
Collaborate with sourcing, accounts payable, and other relevant teams to streamline financial processes and resolve any issues or discrepancies.
Ensure compliance with internal controls, policies, and regulations. Participate in audits and assist with compliance-related activities as required.
Continuously identify opportunities to improve transactional finance processes, increase efficiency, and enhance accuracy. Lead strategic initiatives to streamline workflows, automate processes, and implement best practices to enhance operational efficiency.
Offer guidance and support to team members or end-users on Ariba or SAP functionalities and processes. Create and design training sessions for junior members of the team and create user guides or documentation as needed.
Review proposed arrangements via Amgen's healthcare compliance operations system of record (C3). Support Amgen staff members with any related questions and/or concerns.

WHAT WE EXPECT OF YOU
Bachelor's degree OR Associate degree and 2 years of related resource management, paralegal, contracting, and/or financial accounting experience OR 4 years of related resource management, paralegal, contracting, and/or financial accounting experience OR High school diploma/GED and 6 years of related resource management, paralegal, contracting, and/or financial accounting experience.
Preferred Requirements:

Familiarity with research and clinical development in the biopharmaceutical industry as well as medical and scientific terminology.
Finance, resource, and budget management experience including cost analysis and reporting.
Experience with analytics software (Microsoft Access, Spotfire, Tableau, Smartsheet), document management applications, portfolio planning tools, supply chain and financial systems (Planisware, Veeva, SAP, Ariba).
Intermediate Microsoft Office user (Excel, Word, PowerPoint, Outlook).
Experience working with virtual teams and using collaborative tools and platforms.
Exceptional interpersonal, organizational, critical thinking, and verbal/written communication skills.
Ability to work in a highly cross-matrixed environment.
Strong planning and project management skills with the demonstrated ability to work effectively in a fast-paced environment with multiple high-priority projects and minimal supervision.

Knowledge:

Excellent computer and MS Office skills.
Good writing skills; detail-oriented.
Communicates effectively within and outside the department.
Solid understanding of purchasing and supply chain procedures.
Solid understanding of standard operating procedures (SOPs) and healthcare regulations.
Solid understanding of standard contracting legal principles.
Excellent analytical, problem-solving, and decision-making skills.
Excellent communication and interpersonal skills, with the ability to collaborate effectively with stakeholders at all levels.

Problem Solving:

Ability to process transactions from end to end, engaging business partners where appropriate.
Review invoice/expenses and triage or escalate any issues.
Communicate and escalate contractual and/or payment challenges to the leadership team.
Engage with functions to assist with planning and managing resources and expenses.
Handling financials for assigned expense collections including tracking and reporting.
Participating in and contributing to initiatives related to resource and expense management.
Exercises good judgment.
Interact with business partners to ensure compliance processes and standards are understood and followed.
Maintain key relationships by communicating and collaborating with cross-functional partners such as Law, Regulatory and other Worldwide Compliance and Business Ethics groups.
Time management and problem-solving skills.
Other duties as assigned.

As a creative problem solver with a get-it-done approach, responsibilities include:

Handling financials for assigned expense collections including tracking and reporting.
Participating in and contributing to initiatives related to resource and expense management.
Administrative tasks such as maintaining external and internal facing SharePoint sites and intake request tools.
Perform data entry (i.e. for Study Planning), administrative coordination, compliance checks, and document management for business-related activities.
Provide support as required for Planisware and financial systems, such as Ariba/MyBuy.
Provide support to resolve issues and ensure compliance with departmental playbook.
Generation of Purchase Orders and Change Orders within the internal system.
Support for budget confirmation and PO tracking.
Resolution of invoice issues and escalations as required.
Assists with urgent/high-profile requests and projects as needed, onboarding and training of new hires.
Initiation of CDAs, MTAs, and other requested agreements.
Controlled substance requisition approvals.
Attends meetings as required and support the resolution of procure-to-pay technical issues.
Supplier onboarding and vendor account updates.

WHAT CAN YOU EXPECT FROM US

Vast opportunities to learn, develop, and move up and across our global organization.
Diverse and inclusive community of belonging, where colleagues are empowered to bring ideas to the table, take risks, and act.
Generous Amgen Total Rewards Plan comprising healthcare, finance, wealth, and career benefits.
Flexible work arrangements.


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