We are seeking a Share Service Professional to join our rapidly growing in vitro diagnostics company, a leader in the industry for the past 15 years. This is a unique opportunity for an expert in your field to advance your career with our Iberia Diagnostics Business Unit. You will support our operations in the Oporto region in a permanent capacity.In this role you will:Assets Management Manage shared services incidents received via ticket (Jira), scope Iberia.Employee Asset Management includes employee cars and related car items, company lines and phones. The tasks include: purchasing new items, ensuring the quality service of the suppliers, keep databases and inventory up to date, prepare reports, solve incidents.Employee cars' fines management.Quarterly assets validation (phone lines, employee cars, etc..)Provide guidance to the team regarding the use of the correct use of assets and policiesPurchase ManagementManage the purchasing process.Purchase orders Requisition creation and follow up trough SAP 4/HanaResolve incidents that users of the tool may haveManage purchasing reports (purchase volume, savings volume)Create and categorize vendors in the system. Ensure that all the information needed is provided to ensure our standards.Validations & HomologationMonitoring and updating the Quality processTravel and expenses SupportKnowledge of Concur tool, providing support to the users (incidents management, Travel reservations, expense reports, etc)Complement the management of the travel agency by ensuring its alignment with the established policy and control of travel management.Coordinate transportation, accommodation and activities related to the travel of company employees, especially in the case of events.Handles eventual travel incidents, conflicts, complaints, cancellations and refunds.Monitoring of internal policy, budget control and management indicators.Trip reportsOffice ManagementPerson in charge of managing office requests/ incidentsOrganize the messengers.Answer and forward phone calls.Assist on reservations for eventual company eventsOrder stationery and furniture and manage its purchase orders.Classify and distribute correspondence, complaints and queries.Proactively ensure that the office is aligned with the standards of the organization. Provide improvement suggestions.Minimum Requirements:Administrative professional training or equivalent experience in this fieldFluent English and Spanish and native PortugueseComputer skills: Proficiency in the Office Package needed.Knowledge of other corporate tools such as sharepoint, Jira, SAP, Concur, Power BI, macros, will be highly appreciated.Proactive and problem-solving oriented.Fast learner and adaptable.Attention to detail3-5 years working in a service or administrative department with flexible responsibilitiesProfessional experience for the positionAccustomed to data processing
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