Senior Workplace Experience Specialist / Office Manager

Job Description
The Workplace Experience team creates and maintains spaces and employee programming that make it easy for our employees to do great work as we come together, either in-person or virtually, with the intention to connect, collaborate and learn. We love being a global community and continuously strive to deliver connecting and inclusive experiences using our digital tools so everyone feels a sense of belonging. Our team works hard to create innovative physical spaces as well as leading edge employee programming that gives our teams the resources they need to be successful from wherever they are.
Responsibilities

Provides coordination and support for delivery of Workplace Services
Liaise with vendors, building managers and landlords as needed
Maintains awareness of the workspace and submits janitorial and maintenance work orders as needed, communicating with appropriate partners to address issues
Maintain and coordinate the cleanliness and safety of assigned buildings and areas, kitchens, equipment, etc.
Assists with light duty activities such as adjusting monitor arms, tightening screws on chairs, and adjusting cables under desks. Assists with meeting set up, furniture reset, and delivering temporary equipment and supplies.
Assist the Food & Beverage program, including placing and stocking orders as necessary
Coordinate all in-office events for employees and provide building tours for new employees
Lead internal communications on up-to-date building events, maintenance, safety and other issues
Responsible for F&B and office supplies budget management
Manage the courier account
Coordinates larger projects, such as furniture reconfigurations and/or moves

Skills Required

Minimum 2 years of experience in Office & Workplace Management - cleaning, security, food & beverage and events
Experience in Vendor Management
Experience with light repair of furniture
Experience with Envoy, Expensify, Asana, S2 is a plus
Experience with Google products: Sheets, Docs, Gmail etc
Ability to work on their own and in a team
Experience with Projects
Fluent in English
Available to work in our Lisbon office


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