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This position is based at our Luxembourg headquarters and requires regular office presence. The EIB offers you the opportunity to live and work in a truly international and multi-cultural environment. We also offer relocation support. The EIB, the European Union's bank, is seeking to recruit for its Portfolio Management & Monitoring Directorate (PMM) – Joint Middle Office Department (JMO) – Intermediated Lending Division (IL) – Implementation, Delinked RS and Central Allocation Unit (IDCA) at its headquarters in Luxembourg, a (Senior) Operational Assistant in Central Allocation Team.
The term of this contract will be until 15.12.2025; as this is a temporary replacement assignment, no extension or conversion of the contract is foreseen.
*internal benchmark (Senior) Operational Assistant Panel interviews are anticipated for end of January.
PurposeAs a (Senior) Operational Assistant, you will provide comprehensive assistance to the team members for the implementation of Intermediated Lending operations, contributing to the efficiency and performance of the team's overall activities, including inter alia timely and accurate allocation processing, monitoring activities, and administrative support.
Specific Post EnvironmentPMM Directorate monitors counterparts and contracts and acts on contractual events under its responsibility, as well as on distressed transactions, to protect the EIB's financial interest and reputation. The Directorate is responsible for the Financial Monitoring, Event Resolution, and Restructuring of (i) EU and non-EU counterparts, (ii) EU and non-EU fully invested funds and equity as well as (iii) EU and non-EU private sector distressed transactions. The Intermediated Lending Division (IL) hosts three units: MBIL and Eligibility Management (MME), Implementation, Delinked Risk Sharing and Central Allocations (IDCA), and Linked Risk Sharing and Special Activities (LSA) Units. The units are jointly responsible for monitoring of the intermediated products and their post-signature follow-up activities, including managing allocations and eligibility checks under various EIB products. The Implementation, Delinked Risk Sharing and Central Allocation Unit (IDCA) is responsible for implementation and coordination support for the entire division, monitoring and exposure management of delinked risk sharing transactions, and allocation processing. The latter is the core responsibility of the Central Allocation Team (CAT).
The Central Allocation Team manages the allocation and monitoring processes under Multi-Beneficiary Intermediated Loans (MBILs), including microfinance operations, as well as the additional portfolio allocations under certain types of Guarantee products (Delinked Risk Sharing).
Operating NetworkAs a (Senior) Operational Assistant, you will report to the Head of Unit and will work with other members of the Team, providing support to different colleagues in the Division.
AccountabilitiesAllocation process Perform eligibility controls and sample checks on allocation requests, with the help of available IT toolsSummarise the results of eligibility controls and communicate them efficiently to the responsible team membersUpload allocations into Serapis in a timely manner and issue Allocation LettersPerform allocation-related monitoring activities including checking compliance of financial intermediaries with certain contractual provisionsGeneral operational support Format and send Side letters, Allocation Letters, End of Allocation Reports, and other relevant documentsHandle filing of the documentation related to the Unit's activities; ensure that all relevant documents are archived in GED/Knowledge Centre in a timely manner and respect the naming conventionKeep databases up to date where requestedTogether with the other Assistants, manage the Unit's shared mailboxContribute to the improvement of the allocation processes by helping develop best practices applicable throughout the Central Allocation TeamTeamwork Cooperate with the other members of the Unit to facilitate the timely implementation of tasks, smooth flow of information, and achievement of objectivesWhen appropriate, provide support on the job to new colleagues on Bank's procedures and processesContribute to a good working atmosphere in the teamReplace other Assistants if requested to do soQualificationsSecondary level diploma, complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration), or secondary level education with equally qualified experience in a relevant fieldAt least 3 years of relevant professional experience, preferably related to documentation and data, ideally in a finance/banking environmentExcellent knowledge of standard MS Office Tools (Word, Excel, PowerPoint)Excellent knowledge of English and/or French, with a good command of the other. Knowledge of other EU languages would be an advantage.
Find out more about EIB core competencies here
We hire and value talent with unique characteristics, creating a work environment where they can be themselves. We believe that Diversity, Equity, and Inclusion make us a performing and innovative organisation. We encourage all suitably qualified and eligible candidates to apply regardless of their gender identity/expression, age, racial, ethnic and cultural background, religion and beliefs, sexual orientation, disability, or neurodiversity.
We strongly invite applicants with a disability, neurodivergent profile, or chronic condition to request reasonable accommodations at any stage during the recruitment process. Please contact the EIB Recruitment team at ****** who will ensure that your request is handled.
By applying for this position, you acknowledge the importance of maintaining the security and integrity of the Information of the EIB Group. In case of selection for the position, you agree to comply with all measures (policies, controls, document classification, and management) implemented by the EIB Group to prevent unauthorized disclosure of any information or any damage to the EIB Group's reputation.
Deadline for applications: 10th January 2025
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