Job Title
Purchase & Procurement Specialist
Common accountabilities:
Has working experience and advanced and specialized technical/functional knowledge in own discipline. Understands how own area contributes to the business. Acts as a reference for colleagues with less experience and supports junior team members.
Influences decisions related to own activity, anticipating dependencies and consequences in complex scenarios, contributes to transversal projects, proposes improvements to processes and is accountable for own and team commitments.
Works independently within plan dictated by manager, with some guidance on most complex situations.
Specific accountabilities:
Management of the Airport Hardware stock:
Regular discussion with head of regional Airport Delivery Manager to get input on the stock forecast for post implementation needs.
Clarification and documentation of the stock management processes.
Procurement of Hardware stock based on Forecast.
Follow up and reporting on Hardware stock usage.
Ensure inventory accuracy.
Monitoring stock level.
Shipment of stock to end Customer.
Coordination with Airport Delivery Managers.
Coordinate Hardware quote requests for new opportunities and clarify logistics constraints:
In charge of getting all Hardware and freight costs for new opportunities from Airport vendors.
Coordination with AAO vendor managers and Solution Design Team.
Clarification of logistics constraints (Customs clearance documentation, usage of local vendors, taxes..).
Provide inputs to Manager for Solution Review Meeting.
Management of the purchasing activities for projects:
Understanding and managing the delivery constraints (time, logistics, cost), raising requisitions to 3rd parties and following-up on the procurement and logistics until the goods are received.
Ordering of hardware, software and services in-line with customers' requirements and Amadeus' contractual commitments.
Seamless delivery of hardware to the required destinations in-line with the project plan.
Internal purchasing processes followed up.
Clear, precise and timely communication with the internal and external project stakeholders regarding progress of the orders and deliveries.
Payment of vendor invoices within the contracted timeframes.
Transfer of ownership of hardware warranties to the customer.
Entry point for Accounts Payable regarding invoice queries:
Timely & accurate payment of invoices following an efficient and well-understood process.
Healthy relationship with vendors.
Continuously identify, propose and implement improvements in the processes:
Definition and improvement of Airport procurement processes.
Identification of new procurement tools and enhancement of existing tools.
Ensure compliance with Corporate purchasing internal policies.
Education:
Bachelors degree in Business Administration, Finance, Accounting or Supply management.
Relevant Work experience:
Minimum 5 years experience in a business environment working on procurement and logistics-related activities, preferably in the telecommunications and/or aviation industry.
Business Understanding:
Ability to understand high-level solution and impact of improvement projects, new/changed processes and new/changed tools. Ability to understand inter-dependencies between different areas of the business. Ability to understand and analyze legal terms and conditions, and to extract essential information from contractual documents. Experience discussing finances, budgets and costs.
Skills:
Excel, Word, PowerPoint, COUPA is a plus.
Fluent English.
Excellent organizational, administrative and communication skills. Very good analytical skills.
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Diversity & Inclusion
Amadeus aspires to be a leader in Diversity, Equity and Inclusion in the tech industry, enabling every employee to reach their full potential by fostering a culture of belonging and fair treatment, attracting the best talent from all backgrounds, and as a role model for an inclusive employee experience.
Amadeus is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to gender, race, ethnicity, sexual orientation, age, beliefs, disability or any other characteristics protected by law.
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