This role supports the Global Supply Chain Director to ensure the PMO functions effectively, that projects adhere to established standards, and that project managers receive the necessary support to deliver successful projects. They work in close collaboration with the supply chain project managers, subject matter experts (SMEs), and various stakeholders to help achieve the project management goals.
Job DescriptionPosition in Organization Reports to: Global Supply Chain Director
Direct Reports: Role is an individual contributor and has no direct reports
Department: Supply Chain
Responsibilities You will use the project management tools such as Smartsheet to maintain project documentation, including project plans, status reports, and meeting minutes.You will prepare and distribute regular project status reports to stakeholders. Track and report on project key performance indicators (KPIs).You will ensure that project managers and teams adhere to the organization's project management standards and processes and conduct periodic project audits to verify compliance and identify areas for improvement.You will provide training and guidance to project managers and team members on using the project management tools and methodologies effectively.You will assist in resource allocation and tracking, ensuring that resources are appropriately assigned to projects. You will monitor resource utilization and report on any resource constraints.You will help project managers identify, assess, and manage project risks and issues, maintain a risk and issue register, and assist in the development of mitigation strategies.You will assist with budget tracking and financial reporting for projects via tools such as Finario. Ensure that projects are within budget and help project managers manage cost-related activities.You will facilitate communication within the PMO and between project teams and stakeholders. Coordinate PMO meetings, workshops, and training sessions.You will assist in the management of the project portfolio, including project prioritization and alignment with organizational goals.Decision making The typical decisions and recommendations the role makes include:
Deciding what information to include in project status reports.Determining the format and frequency of project status reports.Deciding when to perform project audits to ensure compliance with project management standards.Identifying which project risks and issues should be escalated to higher levels of management.Deciding on the frequency and format of PMO meetings, workshops, and training sessions.Deciding which project performance metrics to collect and analyze.Making recommendations for process improvements based on performance data.Participating in decisions related to the governance structure and processes of the PMO.
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