Country/Region: PT
Field: Project Management
Location: Porto, PT
Type of Contract: Permanent
Level of experience: 02-05 years
Job number:
SYSTRA is one of the world's leading engineering and consultancy groups specialising in public transport and sustainable mobility. With over 11,000 employees, SYSTRA's mission is to design safe and sustainable transport solutions to bring people together, develop social inclusion and facilitate access to employment, education and leisure throughout the world.
For 65 years, the Group has been working alongside cities and regions to contribute to their development by creating, improving and modernising their infrastructure and transport systems, throughout the life cycle of their projects. SYSTRA is involved from the earliest stages of design through to the testing, deployment and maintenance phases. The company provides all its services in over 80 countries worldwide and generates 74% of its turnover internationally. With its new services, SYSTRA supports its clients and partners in their digital, ecological and energy transition, in order to invent the mobility of tomorrow.
MISSIONS:
In the framework of a high-profile infrastructure project in Portugal, SYSTRA is looking for a project controller. The project controller will be responsible for supporting the project director in the control of the project.
The responsibilities will cover document control, cost control and planning control. This includes ensuring the accuracy, quality, and integrity of documents and records, and facilitating effective communication and information flow within the project team and with external stakeholders.
Document Management:
Establish and maintain an organized document management system for the project
Ensure all documents are correctly labeled, stored, and retrievable.
Control the distribution of documents to relevant stakeholders.
Maintain a register of all incoming and outgoing documents.
Cost control:
Follow-up the expenses of the project, identifying any deviation from the budget and alerting the project director.
Quality Assurance:
Ensure that all project documentation meets company standards and regulatory requirements.
Conduct regular audits of documentation to verify accuracy and completeness.
Implement and enforce document control procedures.
Translation:
Translate from Portuguese to English and vice-versa, when required
Planning control:
Stablish and follow up the project planning, and alert the project director on any gap to the baseline
Coordination and Communication:
Liaise with project managers, engineers, and other team members to ensure timely submission and approval of documents.
Act as the point of contact for all document-related inquiries.
Coordinate with external parties (clients, contractors, suppliers) regarding document submissions and approvals.
Technical Support:
Provide technical support to team members regarding document management software and procedures.
Train new staff on document control processes and systems.
Troubleshoot document control system issues.
Compliance and Reporting:
Ensure compliance with all relevant regulatory and company requirements.
Prepare regular reports on document control status for the project management team.
Monitor and report on key performance indicators (KPIs) related to document control.
PROFILE:
Bachelor's degree in Business Administration, Information Management, Engineering, or a related field
Minimum of 3-5 years of experience in document control, preferably in the construction or engineering industry.
Proficiency in document management software (e.g., Aconex, SharePoint).
Strong organizational and multitasking skills.
Excellent attention to detail and accuracy.
Fluent in Portuguese and English
Effective communication and interpersonal skills.
Ability to work under pressure and meet tight deadlines.
Systra is an equal opportunities company; this position is open to all applicants.
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