Efficio is a leading international procurement and supply chain consultancy, with offices and clients across Europe, North America, and the Middle East. We're a diverse and growing team – currently c.1200 people – representing more than 50 different nationalities and speaking over 30 languages!With Efficio, you will enjoy the benefits of working with an established management consultancy that still maintains its entrepreneurial spirit and close-knit community. We've almost doubled in size over the last few years, and we don't plan on stopping anytime soon. We're looking for the future leaders of Efficio who will continue to invest in what matters to us: supporting our clients' success, celebrating creativity, and helping our team to follow their passions and ambitions. We're proud of our company culture – collaborative, dynamic, down to earth, and fiercely international. Our teams devote the time to connect, learn, and socialise across project teams and offices globally.What will you be doing?Operations and Office Management:Overseeing and maintaining the office space, forming good working relationships with suppliers, initiating trust and cohesionSupporting with the search for new office space as we grow; working with property brokers, business service offices, and landlords – strong negotiation skillsOffice/building relationship managementLiaise with IT and inventory managementOrganise events both externally (universities etc.) and internally (e.g. socials, dinners, end of month event) to ensure the Efficio culture and values are embodiedResponsible for the creation, monitoring, and maintenance of the Lisbon Intranet (i.e. regular updates both internally and externally)Support Finance team with supplier management and invoicesStaffing & Training:Liaise with Efficio Academy team to schedule trainingsLiaise with Staffing team to support with best solutions for the current team and new joinersMust be fluent in English and PortugueseMust have the right to work in PortugalStrong academic backgroundIT literate, proficiency with MS Office required (Word, Excel, PowerPoint, Outlook, Teams, and Zoom)Exceptional organisational and multitasking skillsStrong communicator with the ability to build solid professional relationships with stakeholders of all levelsAbility to identify issues and proactively come up with solutionsStrong multicultural awareness and willing to be part of an international teamWho we're looking for:About the role:We are looking to hire a self-motivated Operations Associate ("OA") to join the Lisbon office. The OA will assist in the smooth running of the local operations and get involved in many aspects of the firm.We are looking for a bright, proactive, and resourceful individual who enjoys working collaboratively across teams and making things happen. This is a very exciting time to join Efficio as we are set for further expansion and growth. This role requires a well-rounded operation professional interested in growing with the firm. You will have some work experience in operations, ideally in a multi-functional role within professional services. You will be creative, work on your own initiative and be adaptable and flexible regarding the varied work and opportunities involved.
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