Efficio is a leading international procurement and supply chain consultancy, with offices and clients across Europe, North America, and the Middle East. We're a diverse and growing team – currently c.1200 people – representing more than 50 different nationalities and speaking over 30 languages!With Efficio, you will enjoy the benefits of working with an established management consultancy that still maintains its entrepreneurial spirit and close-knit community. We've almost doubled in size over the last few years, and we don't plan on stopping anytime soon. We're looking for the future leaders of Efficio who will continue to invest in what matters to us: supporting our clients' success, celebrating creativity, and helping our team to follow their passions and ambitions. We're proud of our company culture – collaborative, dynamic, down to earth, and fiercely international. Our teams devote the time to connect, learn, and socialise across project teams and offices globally.About the role:We are looking to hire a self-motivated Operations Associate ("OA") to join the Lisbon office. The OA will assist in the smooth running of the local operations and get involved in many aspects of the firm.We are looking for a bright, proactive, and resourceful individual who enjoys working collaboratively across teams and making things happen. This is a very exciting time to join Efficio as we are set for further expansion and growth. This role requires a well-rounded operation professional interested in growing with the firm. You will have some work experience in operations, ideally in a multi-functional role within professional services. You will be creative, work on your own initiative and be adaptable and flexible regarding the varied work and opportunities involved.Key responsibilities:Operations and Office Management:Overseeing and maintaining the office space, forming good working relationships with suppliers, initiating trust and cohesion.Supporting with the search for new office space as we grow; working with property brokers, business service offices and landlords – strong negotiation skills.Office/building relationship management.Liaise with IT and inventory management.Organise events both externally (universities etc.) and internally (e.g. socials, dinners, end of month event) to ensure the Efficio culture and values are embodied.Responsible for the creation, monitoring and maintenance of the Lisbon Intranet (i.e. regular updates both internally and externally).Support finance team with suppliers' management and invoices.Staffing & Training:Liaise with Efficio Academy team to schedule trainings.Liaise with Staffing team to support with best solutions for the current team and new joiners.Skills & Experience Required:Must be fluent in English and Portuguese.Must have the right to work in Portugal.Strong academic background.IT literate, proficiency with MS Office required (Word, Excel, PowerPoint, Outlook, Teams and Zoom).Exceptional organisational and multitasking skills.Strong communicator with the ability to build solid professional relationships with stakeholders of all levels.Ability to identify issues and proactively come up with solutions.Strong multicultural awareness and willing to be part of an international team.
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