Office Manager - Tech Hub Lisbon

About Our Client
Our client is a leading company in its sector that is looking for an Office Manager for its Tech Hub.
Job Description
Develop and implement office policies and procedures to improve efficiency and align with company goals.
Manage budget and cost center of the office.
Analyze office operations and procedures, identifying areas for improvement and implementing strategic changes.
Collaborate with senior management to align office management strategies with overall business objectives.
Lead initiatives to enhance employee engagement and workplace culture.
Oversee and manage day-to-day office operations, ensuring a smooth workflow and optimal efficiency.
Assist in the onboarding process for new hires, including preparing workstations, distributing access badges, and facilitating orientation.
Maintain employee records and manage HR documentation.
Monitor and record office expenses and manage the office budget.
Prepare and submit expense reports and assist in the preparation of financial reports.
Liaise with accounting to ensure accurate and timely processing of invoices and payments.
Event Planning and Coordination.
Manage and oversee special projects as directed by senior management.
Ensure projects are completed on time, within budget, and to the highest standard.
Coordinate cross-functional teams to achieve project goals.
The Successful Applicant
Proven experience as an Office Manager, Administrative Assistant, or similar role, with a minimum of 5 years of experience in office management.
Proficiency in MS Office (MS Excel, MS Word, MS Outlook) and familiarity with office management software.
Excellent time management skills and ability to multitask and prioritize work effectively.
Attention to detail and strong problem-solving skills.
Strong organizational and planning abilities.
Exceptional written and verbal communication skills.
Ability to work independently and as part of a team.
Strategic thinking and ability to contribute to long-term planning.
Strong leadership skills and the ability to manage and motivate a team.
Proactive and self-motivated.
High level of integrity and confidentiality.
Adaptable and flexible in a fast-paced environment.
Positive attitude and a commitment to excellence.
What's on Offer
The opportunity to be part of a fast-growing company.
Contact: Mariana Espirito Santo
Quote job ref: JN-082024-6507059

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