Joining us in a newly-created role of Office Assistant, you'll be part of a vibrant team supporting the Lisbon office.
You will be collaborating closely with colleagues to manage and enhance our workspace, fostering a stimulating environment. You will play a pivotal role in maintaining our seamless operations while enjoying a stimulating work environment and endless growth prospects.
This role is office-based from our premises in Lisbon.
This role will provide administrative support to ensure efficient operation of the Lisbon office. This role requires a proactive individual with excellent communication skills, attention to detail, and the ability to multitask effectively.
What you will be doing: Assist in daily office operations, including answering calls, responding to emails, and managing correspondence.
Coordinate meetings, appointments, events, and travel arrangements for staff members.
Prepare and distribute memos, reports, and presentations as needed.
Monitor and replenish office supplies and equipment as needed.
Ensure the office environment is clean, organised, and conducive to productivity.
Liaise with building management and vendors for maintenance and repairs.
Provide administrative support to senior management, including calendar management and expense tracking.
Assist in special projects and initiatives as assigned.
Ensure confidential and sensitive information is treated in the strictest confidence.
What we are looking for: Proven experience as an office assistant, administrative assistant, or similar role.
Knowledge of office management systems and procedures.
Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
Experience in a financial services firm or related industry is a plus.
Excellent organisational and time management skills.
Strong written and verbal communication skills (both Portuguese and English).
Attention to detail and problem-solving abilities.
Ability to work independently and prioritise tasks effectively.
Discretion and confidentiality in handling sensitive information.
What will you get in return? This role will provide you an exciting opportunity to learn about the processes at Aptia, whilst allowing you to grow and develop your knowledge while working closely with expert colleagues.
Benefit from the support of exceptional Learning and Development tools as well as training and peer mentoring.
A flexible work environment as our company strongly values work-life balance.
Competitive salary & discretionary bonus.
Meal allowance.
Private medical Insurance, single cover with option to add dependants
Pension scheme and life assurance.
Complimentary coffee and fresh fruit in the office.
A dynamic workplace and team, with fresh perspectives, innovative thinking and passion for success.
Joining our team means being part of a vibrant community where collaboration thrives and there are abundant opportunities to grow.
A group committed to Diversity, Equity, and Inclusion, which embraces and respects differences, because it recognizes that only a diverse and inclusive environment creates the conditions to be prepared for a constantly changing world.
Office centrally located and equipped with modern amenities.
