.Office Administrator needed to join our team on a permanent basis. You will be responsible for both VML Enterprise Solutions and VML MAP offices. The opportunity: As our Office Administrator in Lisbon, you'll be the glue that holds our vibrant office together. You'll play a vital role in ensuring our day-to-day operations run seamlessly, providing administrative support to our talented team of over a hundred specialists. This role is a full-time 4 days position based in our Lisbon Office and 1 day working from home. Do you thrive in a fast-paced environment where no two days are the same? Are you a master of organization with a knack for keeping things running smoothly? If so, we want you on our team! What you'll be doing: Provide prompt and professional first contact for staff, clients, and visitors to the office. Manage all planned preventative maintenance, remedial works and ensure any corrective action is completed on a timely basis. Coordinate travel arrangements, ensuring smooth and hassle-free trips for our team. Respond to internal and external inquiries via phone and email with professionalism and a helpful attitude. Handle sensitive information with the utmost discretion and confidentiality. Liaise with service providers/contractors and maintain the preferred supplier list. Ensure all appropriate documentation and records for Health and Safety are in place including Fire Safety folder, PEEP, awareness, communication, and H&S training. Liaise with the property management company ensuring any issues are addressed. Ensure everyone works in a neat and pleasant environment including meeting rooms, open office area, bathrooms, and the kitchen. Take ownership of office reporting, including internal hours, training records, and certifications. Assist with office communications and running social events to contribute to a positive and collaborative work environment. Ensure the utilization of workspace: desk/team space and maintaining floor plans. Work closely with and support the People Administrator Intern. What we want from you: Proven experience in a related role such as Office Assistant, Receptionist, or other relevant position. Proficient in Microsoft systems, Outlook, Word, and Excel as well as the ability to use other systems such as security software. Prepared to support/cover other administrative roles when required. Keen to learn and find new ways of doing things. Hard-working, committed, self-driven, able to use initiative, to meet all reporting deadlines and to anticipate and respond very quickly to business requirements. Always friendly, approachable, and presentable. Customer service focused with a high level of professionalism. An excellent communicator, fluent in both English and Portuguese. Ability to prioritize and juggle multiple streams of activity. Ability to build good relationships, both internally and externally, whilst maintaining professionalism. Ability to handle confidential information with discretion