Medical Affairs Operations Specialist

POSITION SUMMARY The Medical Affairs Operations Specialist will partner with the relevant Medical Affairs Departments within the Western European Cluster (WEC) as needed, to provide comprehensive organizational, project management and administrative expertise to ensure compliant and efficient operation and execution of Medical Affairs activities carried out in these countries. MAIN RESPONSIBILITIES / DUTIES Perform administrative duties for the Medical Department, including correspondence, collating reports of project metrics, organization of meetings as well as financial support and management (invoicing, POs (Purchase Orders), Vendor Maintenance etc.) in compliance with relevant SOPs (Standard Operating Procedure), work instructions and local legal requirements. Support the planning, tracking, and fulfillment of the Medical Department's budget. MAPP-Navigator Champion for Medical Department. Collaborate with the medical affairs team to design, develop, and execute medical projects from initiation to close, including scoping project requirements and preparation of budget. Maintain a common filing and archive system for medical purposes and regularly clean up files and archives. Develop and maintain a network with other Medical Affairs Operations colleagues in WEC and EEC as well as with commercial operations colleagues in-country and regularly exchange best practices and identify areas that could be made more efficient. Support and implement changes and new ways of working with both internal and external processes. Coordinate the onboarding of new employees and their training schedule. Maintain org. charts, rosters of colleagues, DLs and MS Teams sites. Be client focused and understand the role of medical affairs, purpose, structure, and strategic goals. REQUIRED SKILL SET Education: High school with 6+ years of experience or BA/BS with