About ISS - Inclita Seaweed SolutionsISS is an innovative and sustainable Portuguese marine biotech startup, dedicated to the discovery, development, production and commercialisation of sustainable and innovative ingredients derived from seaweeds, tailored to the needs of customers in cosmetics, nutraceuticals and pet care. ISS is a spin-off from CIIMAR and is well funded and supported by a lead investor which is a sizeable independent VC firm in Portugal with proven experience in successfully propelling Iberian startups into international markets.
Role summaryThis role is for a motivated and skilled Management Assistant who will play a crucial role in the organization and efficiency of the company's operations. You will actively contribute to administrative management and the implementation of support processes, ensuring that daily activities run smoothly and efficiently. Your support will be essential in sustaining the growth and proper functioning of the company.
Where you fit inYou will be responsible for supporting management and carrying out administrative and human resources tasks, working closely with the management team to support internal processes. You will represent ISS's interests, ensuring that our communication and day-to-day needs are met efficiently and effectively.
What is the role?Your main responsibilities will include but are not limited to the following:
General support in the internal and external communication of the company.
Support the Human Resources and Health & Safety departments, including recruitment processes, onboarding, managing vacations and absences, and tracking attendance.
Assist in the creation of plans, schedules, and organizing meetings for the management team.
Manage office supplies and materials.
Support the Logistics department, including issuing shipping guides and contacting carriers.
Support document management and company file organization.
Assist in purchases, according to the specifications defined by the person responsible for the area.
What we need from you?To succeed in this role, you will have the following:
Skills:
- Technical or higher education in Human Resources Management, Business Management, Organizational Psychology, or related fields.
- Minimum of 3 years of experience in administrative roles.
- Proficiency in Microsoft Office 365 and other digital tools.
- Fluent in English (level B or higher).
Character:
- You have a strong sense of organization and attention to detail.
- You have excellent communication and empathy skills, facilitating interaction with employees and understanding their needs.
- You are a good mediator, able to resolve conflicts in a balanced manner and promote a harmonious work environment.
- You are flexible and adaptable to change, demonstrating resilience and the ability to handle new challenges.
- You believe in teamwork and have a positive attitude towards interactions with different areas of the company.
What you can expect:
- A well-funded startup supported by an independent VC firm in Portugal as lead investor.
- Founders of senior and executive level experts where every member raises the team EQ.
- Competitive salary and benefits vs. similar startups and SMEs.
- On-site work. A high-performing young startup relies on a healthy culture, which starts with the people we hire and how they interact. To have a team of people who like each other, are happy with their work, are committed and motivated, and communicate well, we believe that working together, shoulder to shoulder in the office is important. We allow remote days but do not support full remote at this stage.
Location:Matosinhos, near Porto, Portugal.
Application Process:Applications must be formalised by e-mail to ******; and must explicitly state the announcement reference: ISS - Management Assistant.Application must include a curriculum vitae, detailed and structured, announcement identification, full name, and contact address, including email address and telephone.
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