Our client is a multinational Business Services Company.
Support the CEO as a Junior Executive Assistant.
Sobre o nosso cliente
Our client is a multinational company leader in its business area.
Descrição
Reporting to the EMEA CEO your main responsibilities will be:
Schedule and coordinate meetings, appointments, and events.
Ensure appointments are prioritized and that there is sufficient time allocated for each activity.
Answer and direct phone calls and emails.
Draft, review, and format correspondence, reports, and other documents.
Plan and book business travel, including flights, accommodations, and local transportation.
Prepare detailed travel itineraries.
Maintain organised and up-to-date files.
Prepare materials and presentations for meetings.
Manage office supplies and place orders when necessary.
Assist with personal tasks as needed.
Maintain confidentiality and discretion in all personal and professional matters.
Organise and coordinate internal and external events.
Prepare meeting rooms and ensure all necessary materials are available.
Assist in preparing expense reports.
Perform other tasks as needed to support executives and the office in general.
Perfil ideal
The ideal candidate will have:
Bachelor's degree in Business Administration, Management, Communications, or a related field.
1-3 years of experience in an administrative or assistant role, preferably supporting senior executives.
Fluency in English and Portuguese.
Experience in managing schedules, organizing meetings, and handling communications.
Organizational Skills: Exceptional ability to manage multiple tasks, prioritize effectively, and maintain a high level of accuracy and attention to detail.
Communication Skills: Excellent written and verbal communication skills, with the ability to interact professionally with executives, clients, and colleagues.
Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
Time Management: Strong ability to manage time efficiently and meet deadlines in a fast-paced environment.
Problem-Solving Skills: Resourceful and proactive in dealing with issues that may arise.
Confidentiality: Demonstrated ability to handle sensitive information with discretion and maintain confidentiality.
Professionalism: Presents a polished, professional demeanor and attitude.
Adaptability: Able to adapt quickly to changing priorities and work effectively under pressure.
Initiative: Self-motivated, with a strong sense of initiative and the ability to work independently.
Interpersonal Skills: Strong interpersonal skills, with the ability to build positive relationships with colleagues and clients.
Attention to Detail: Meticulous and detail-oriented, ensuring accuracy in all tasks.
Multilingual Abilities: Proficiency in multiple languages, particularly Portuguese and English, is highly desirable.
Flexibility: Willingness to occasionally work outside of regular office hours as needed.
Cultural Fit: Alignment with the company's values and culture, demonstrating a collaborative and supportive approach to work.
Vantagens
Opportunities for professional growth and career advancement.
Access to training programs, workshops, and certifications.
A dynamic and collaborative work environment.
Modern office facilities with the latest technology.
Flexible work arrangements, including potential for remote work.
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