Job Title: Human Resources Coordinator
Job Ref.: FhP_Jobs_2024_01
Job Type: Full-time contract
Job Salary: Depending on the academic degree and professional experience of the candidate.
Fraunhofer Portugal is looking for an HR coordinator with outstanding written, verbal, and interpersonal communication skills in both Portuguese and English. Integrated in a knowledge-intensive operation, the Fraunhofer Portugal Human Resources Coordinator should have strong problem-solving and decision-making skills with a deep understanding of employee relationships and well-being, staffing management, and payroll. The ideal candidate understands the Research & Development environment and needs, has strategic planning capability, and experience in working with teams in multiple locations in hybrid work environments, combining in-person and remote work.
Responsibilities:
Develop and sustain an HR program for talent acquisition, talent retention, needs assessment, and learning opportunities, liaising with team supervisors to ensure smooth HR management.
Communicating institutional goals and values and position details to new hires before their start date, gathering necessary paperwork, and scheduling first days (onboarding).
Ensure full employee life cycle (onboarding / offboarding) and successful employee experience.
Promoting a good working environment among Fraunhofer Portugal teams.
Compile, process, verify, and maintain employees' records and all documentation related to personnel activities such as training, performance evaluations, and complaints in secured files and computer systems.
Responsible for the delivery of legal obligations related to payroll and for operating the payroll system, including providing support and clarifications to employees when requested.
Ensure and support the scheduling of holidays, absences, and attendance of every employee, adjusting monthly wages accordingly, and create and update individual collaborators' holidays' files and general holiday maps in accordance with Fraunhofer's procedures and the labor laws in force.
Verify compliance of Fraunhofer HR procedures.
Manage private Health Insurance of employees.
Schedule labor medicine appointments for employees (new hired or periodically).
Compile and prepare information and documents to submit to specific legal reports.
Prepare and manage work contracts.
Manage the Human Resources annual budget.
Personal Skills:
You need sensitivity to the organization's goals and values and the ability to relay them to employees.
Proactive, with teamwork spirit & highly motivated.
Ability to plan for the long-term and assist the organization in meeting its strategic goals.
High ethical standards and demonstrated ability to handle complex situations.
Strong interpersonal skills and discretion.
Leadership and strong management skills.
Personally credible & Integrity and approachability.
Academic Qualifications:
Academic Degree in Human Resources Management or similar. Alternatively, academic degree in Law with 3+ years of specific Human Resources experience.
Post-graduation or additional academic qualification in Labor Law.
Ability to analyze, interpret, and explain the Labor Code and related updates.
Experience with PHC software.
Experience with knowledge-intensive organizations (preferred).
Experience with change management (preferred).
Professional Experience:
3+ years of experience in human resources management is needed.
Being part of the team of one of the most renowned applied research institutions.
Adequate salary (depending on the professional experience and academic degree).
Possibility to adhere to private health insurance plan.
Opportunities for further training.
The selected candidate is expected to start working in mid-September / beginning of October 2024.
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