Our Human Capital (HC) team is hiring a Payroll Specialist to start immediately, to join our team in Portugal.
Do you have a passion for people? Do you have strong people skills, empathy, and people focus? Do you have a good understanding of HR practices?
If you answered yes, we want you on our team in Lisbon or Azores!
We are looking for someone highly organized, who cares about the details and is passionate about providing our people with a truly great experience. This is a diverse role working as part of a team and reporting to our HR Manager.
As an HC Specialist, you will be vital in supporting various aspects of workforce administration and payroll activities and addressing employee queries. You will act as the first point of contact for HR-related questions from employees based across numerous geographical locations and at all levels of seniority within the organization and external partners of the HR area.
Key Responsibilities:
Support employee onboarding and offboarding, not just the first day, but the entire journey to provide the best employee experience.
Ensure that all necessary documentation is completed accurately and promptly from all HC processes, such as hiring, onboarding, offboarding, promotions, personal data changes, etc.
Maintain accurate employee records, including personal information, attendance, leave balances, and other relevant data, collaborating with cross-functional teams to ensure data accuracy and integrity within HR systems and databases.
Provide broad day-to-day support in the HR area (reporting, answering employee questions and queries…) across multiple countries, ensuring that HR requests are resolved at first contact or triaged and referred to other teams and colleagues as necessary.
Process the monthly payroll and any other salaries exceptional payments for the employees in a timely and accurate manner, ensuring strict compliance with all legal requirements.
Control tax and Social Security calculation process is accurate to ensure compliance with fiscal and legal obligations.
Keep payroll records, ensuring accuracy, consistency of the records, and transparency and guarantee relevant departments receive all the required information (i.e. generate the relevant files and reports to enable the salary information to be integrated into the Accounting system, to perform the reconciliations in salary accounts, to resolve accounting discrepancies, guarantee the integrity of the accounts and compliance with accounting procedures).
Coordinate Health & Safety area, supervise required activities, and provide administrative support to the area.
You would also support the following:
Assist in the payroll process from other company countries divisions, in partnership with the existing local payroll providers, ensuring all legal requirements are met regarding reporting, calculation analysis, and request the corresponding local payments within the relevant deadlines.
Support the employee benefits management and direct contact with suppliers if necessary.
Support the team building and improving knowledge base to allow our colleagues to "self-serve" HR information without the need to raise a request for help.
Assist in generating payroll reports, summaries, and other related documents for internal and external stakeholders.
Assist in preparing and updating HR policies, procedures, and documentation.
Contribute to HR projects and initiatives aimed at enhancing HR processes and employee experience; identifying opportunities for improvement and supporting the implementation of solutions when applicable.
Be a key member of the HR team, assisting in daily tasks.
What are we looking for:
Bachelor's degree in Finance, Business Administration, Human Resources or related;
+2 years of experience in payroll in an HR department;
Good knowledge of Portuguese law and taxes;
Proficiency in English;
Proficiency in using Excel for data analysis and reporting;
Previous experience using ERP and HR systems (Primavera and BambooHr is preferred);
A positive, can-do attitude and an eagerness to learn and improve existing processes;
Detail-oriented mindset with strong analytical and problem-solving abilities;
Good communication skills, ability to adapt to different styles and at different levels to effectively address employee queries and communicate HR policies;
Ability to demonstrate an appreciation and understanding of cultural differences;
What we offer:
The opportunity to work in a great team of smart people in a friendly and open culture;
Health insurance and other flexible benefits programs;
Hybrid working system;
Birthday Off.
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