Graduate Studies Office Member

Organisation/Company: Champalimaud Foundation
Research Field: Biological sciences » Other
Researcher Profile: Other Profession Positions
Country: Portugal
Application Deadline: 31 Dec 2024 - 12:00 (Europe/Lisbon)
Type of Contract: Other
Job Status: Full-time
Hours Per Week: 40
Offer Description The Champalimaud Foundation (Fundação D. Anna de Sommer Champalimaud e Dr. Carlos Montez Champalimaud), a private, non-profit research institution in Lisbon, Portugal, is looking for a proactive person to join our team at the Champalimaud Educational Program. Since its beginning, the Champalimaud Foundation (CF) has dedicated considerable efforts to developing and implementing outstanding educational programs, including world-class Ph.D. programs, advanced courses, and workshops in science and clinic. The selected candidate will join the Graduate Studies Office team and contribute significantly to this goal.
The selected candidate will report to: The Director of Education at the Champalimaud Foundation.
Main responsibilities include:
Ensure and enhance academic quality standards by aligning with the Director of Education and PhD course directors, engaging with students and faculty, and benchmarking against other institutions.
Revise and enhance policy documents and rules for Graduate Studies and enhance communication of Ph.D. program requirements to students and faculty.
Collaborate on and contribute to the development of the PhD core training curriculum.
Enhance the Graduate School's internal and external visibility and engagement through presentations and written communication with students, faculty, and external partners.
Maintain good communication channels with the Ph.D. programs and academic degrees granting institutions.
Communicate and implement academic requirements to students and faculty.
Keep adequate records and compliance for external evaluation and accreditation purposes (A3ES).
Manage fellowship support and applications internally (approval steps) and support yearly fellowship renewals.
Coordinate and facilitate the graduate student recruitment process.
Assist with foreign degree recognition & grade conversion to the Portuguese system.
Plan and conduct onboarding and orientation sessions for new graduate students.
Ensure that students are advised about program requirements, scheduling of courses, rotations, attendance, and evaluation.
Collect information from students, faculty, and institutions by implementing annual student and faculty satisfaction surveys and performing statistical analysis for reporting purposes.
Manage communications between faculty and graduate students.
Keep an updated record of thesis committee meetings' scheduling and reporting.
Process orders, invoices, and payments for teaching lab resources as well as student-related resources and expenses.
Required Education Level: A Doctorate (Ph.D.) or a Masters (M.Sc.) degree in Exact Sciences or Natural Sciences is a plus, although Bachelors/Licenciados with relevant experience will be considered.
Expected position starting date: January 1st, 2025.
Minimum qualifications: Candidates must be educated at the bachelor's level and have an excellent command of English and Portuguese.
Essential skills: Good interpersonal skills with students and colleagues.
Excellent communication and organizational skills.
Ability to meet tight deadlines and maintain consistently excellent performance even during periods of increased demand.
Proactiveness and resourcefulness.
Positive attitude and high level of self-motivation.
A high level of resilience is essential. We seek a good team player who can make the Graduate Studies Office professional, innovative, and rewarding for all involved.
Desirable skills: Previous experience in academic program management.
Previous experience with graduate fellowship application processes.
Languages: ENGLISH: Excellent
PORTUGUESE: Excellent
Additional Information Competitive remuneration package commensurate with skills, qualifications, and experience.
Total immersion into a research excellence ecosystem with highly motivated researchers supported by state-of-the-art technology and continuous development opportunities.
Maximum allowable duration of the contract: 12 months with the possibility of renewal.
Eligibility criteria National, Foreign, or Stateless candidate(s) with a Bachelor's degree and a professional curriculum that reveals a profile appropriate to the development activity.
Selection process Candidates will be screened to determine eligibility based on the minimum qualifications listed in the call. Candidates meeting the minimum requirements will be scored according to the required application materials: curriculum vitae (60%) and letter of motivation (40%). The top-scoring applications will be interviewed, and the final decision will be based on the interview score. If provided and shortlisted, candidates' referees may be contacted and may count towards evaluation.
Evaluation Committee members:
Penka Girginova
Application materials: CV and letter of motivation indicating two references (one single PDF document). Proof of qualifications (certificates) may be required later to formalize the contract agreement.
How to apply: Candidates must complete the standard application form and submit a single annexed PDF document containing the application materials stated in the call. The call reference will be asked, and not having it may invalidate your submission. This call reference is: "GSC NOV 24".
Printed applications are also accepted, sent, or handed to the Fellows Support Office at the Champalimaud Centre for the Unknown, Avenida Brasília, 1400-038 Lisbon, Portugal.
Notification of results All candidates will receive a receipt of acknowledgment within 7-10 business days. The highest-scoring candidate will be notified by email or telephone. All other candidates will be notified solely by email of the outcome of the recruitment process.
After being notified, candidates will have ten working days to present a claim for redress by email (******). If the Champalimaud Foundation receives no claim, the Evaluation Committee's decision will become definitive.
Additional comments Relevant Institutional Information: In line with our community guidelines and Equality, Diversity and Inclusion policy and Gender Equality Plan, no candidate may be privileged, favored, prejudiced, or deprived of any right or excluded from any duty based on age, sex, gender identity, sexual orientation, race/ethnicity, disability, chronic illness, language, nationality, territory of origin, family status (marital, pregnancy and maternity, having or not having dependents), socioeconomic situation, education, religion, political or ideological beliefs, trade union membership, or on any other grounds which are irrelevant to decision-making.
Legal Notices: The present call is to fill the indicated position. It may be canceled at any time on or before the jury's evaluation of all eligible candidates. The recruitment process shall be concluded on the day of the full execution of the contract between the Champalimaud Foundation and the selected candidate.

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