Unilabs has embarked on a global finance transformation programme. As part of this programme, the company is rolling out a new Travel & Expense solution to approximately 20 different business units.The Global Travel & Expenses Administrator's main role is to be the first line of support to all Unilabs employees in queries related to the use of the new solution, educate users on company travel policy, support the current roll-out and help the senior leadership on the maintenance of the company policy and procedures.Key ResponsibilitiesFirst line of support to all Unilabs employees on queries related to their Travel & Expenses processManagement of credit card processes (ensure joiners and leavers are on- and offboarded)First point of contact re travel insurance policy queriesTrain users on company travel and expense policies to eliminate noncompliant behaviourSupport Senior Leadership on the maintenance of the company policy and proceduresAllocate user requests and issues to Finance, IT, HR etc. and ensure timely resolutionSupport on keeping process flows across Travel & Expenses updatedMaintain central repository of relevant supplier contracts - ensuring they are updated and reflected in T&E systemFinanceMaintenance of Local Bank Accounts in Navan for Direct Debit Set up and Payment process improvementReconciliation of Expenses between T&E Solution & local ERP systemsEnsure Finance Master Data in T&E Solution is in line with Reporting RequirementsReviewing the reports and ensure that charged fees are appropriateSharing with the approvers/managers the travel and expense spend of their teams and ask for their sign off where neededControlling and report generation to Senior Leadership and countries for Cost Control ManagementMonthly Statement Report generation and distributionInternal Controls to ensure company policy is met globallyProject Roll outSupport Travel & Expenses Roll-out project (including new features)RequirementsRequired:Strong MS Office skills, combined with data analysis experienceRequires finance or equivalent degreeCollaborative and team player with a focus on customer serviceEager to provide input for process and system improvementsProactively report issues, concerns, results, etc. to ManagerSelf-motivated, ability to work autonomously, and has a detail-oriented, problem-solving mindset and a positive attitudeAnalytical skills, with experience in a cross-cultural and global environmentDesired:Experience from a relevant process analyst and/or master data role within an international organisation is a PlusExperience with PowerBI or similar#J-18808-Ljbffr
