Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist in Albufeira, Portugal to help us manage the logistics of an upcoming in-person event.
The right candidate will be based in Albufeira, Portugal, and have corporate event experience, an entrepreneurial spirit, extreme passion for our mission, and the energy and discipline to thrive in a start-up tech environment.
Who are we? Visit.org helps companies discover & book thousands of carefully curated social impact team experiences, led by and benefitting local nonprofits.
With its proprietary library of team-based experiences across 90+ countries, Visit.org provides HR, DEI, CSR, and Meetings & Events leaders highly scalable, culturally appropriate content for purpose-driven employee and client engagement.
Some of our customers include Colgate, Paramount, Visa, Ancestry, Tommy Bahama, and more.
Responsibilities: Coordinate all event details, shipping materials, and staffing for each event.
Be our onsite event coordinator for engaging team-building activities and events that support a great cause.Join virtual planning meetings ahead of each event with corporate partners, nonprofit partners, and Visit.org event coordinators.Take ownership and responsibility for in-person events: set up, align with the onsite team, tear down, clean site areas, and ensure a high-quality customer experience.Represent Visit.org as a leader and problem solver at events.Align roles and responsibilities with the onsite team, including event hosts, nonprofit organizations, venues, and corporate partners.Manage the check-in process for in-person events, providing a warm and friendly welcome to guests.Problem-solve issues such as missing supplies, late staff, and technology challenges.Escalate issues to the Events Team when necessary to keep them informed or help problem-solve.Send consistent updates, photos, and videos to the Events Team throughout the event.Assist in breakdown after the event ends, helping to clean the site and repack materials for shipping.Qualifications: Fluency in English and strong communication skills.Based in Albufeira, Portugal.Schedule flexibility with availability to work on a contract per-event basis, as needed.Experience in complex, large-scale events and smaller executive-level intimate events.Proven experience in executing events at the highest level and continuously improving content and customer experience.Resourcefulness and the ability to exhibit grace under pressure in ambiguous situations.Quick thinker with problem-solving skills on the fly.Self-starter who is organized and detail-oriented.Enjoy building relationships with customers and providing excellent customer service.Experience with group facilitation and managing group dynamics.Able to work flexible hours, including nights and weekends, as needed.Willing and eager to travel to various areas of the local region.Strong interpersonal and customer service skills, especially in fast-paced situations.Able to take on varied tasks and projects.Comfortable interacting with large crowds.Physical Demands: Able to lift, slide, and carry up to 30 lbs.Able to stand for extended periods.What we offer: This is an on-location, in-person, per-event contract role in Albufeira, Portugal.
This role is open only to candidates already based in Albufeira, Portugal.
No relocation packages are offered at this time.
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