.We have an exciting opportunity for you to join our team as a Facilities Administrator for our central FM organization Who we are: FedEx is the largest express transportation company in the world, connecting more than 220 countries and territories. We work every moment to deliver the most important package of someone's day. Our team of passionate people know their day-to-day work is invaluable in delivering outstanding experience to our customers. 530,000 team members strong, we are as diverse as the world we serve. We love what we do, and we do it well. Our reach is big, and so are our dreams. Join us and let's write our next chapter together. What you will be doing:JOB PURPOSE STATEMENT:Provides comprehensive administrative/secretarial support for a Mgr with responsibility for a complex technical/regulatory environment. Includes performing defined duties relating to purchasing, budget control, communications & status reporting.Maintains Policies and Procedures, Standards and approved systems documentation in accordance with departmental requirements & in compliance with required levels for ISO & Internal Audit.KEY RESULT AREAS/ACCOUNTABILITIES:Performs the timely and accurate maintenance of Policy & Procedures and Standards documentation in accordance with locally defined requirements & in compliance with defined ISO standards & requirements. Co-ordinates the distribution of documentation to relevant staff.Administers each stage of the purchasing process. Includes creation of purchase orders, matching orders to appropriate invoices, performing defined procedural checks on the accuracy of invoices & performing appropriate research of anomalies through vendors & internal departments. Obtains appropriate approvals, forwards for payment & maintains accurate records. May be required to audit and control facility and/or equipment maintenance schedules and/or voice/data communication line costs ensuring correct charge levels are being applied.Performs defined procedural checks on assigned elements of the Budget Variance Reports and of CLEAR expenditure. Researches anomalies identified and summarises for the Manager, including appropriate back-up data as needed.Creates and maintains appropriate filing/information management systems to support the timely and accurate processing/retrieval & sharing of information. Includes the maintenance of technical documents, reference material and publications library. May be required to prepare and maintain developed systems documentation in accordance with locally defined requirements & in compliance with Internal Audit requirements.Performs miscellaneous secretarial duties including the preparation of schematics, text and presentation material for manager and staff & collation & production of monthly project status reports for the Manager and senior Management
