Our client is a known Institution looking to hire a PA.Join a great project.Sobre o nosso cliente Our client is a well-known Institution.
Descrição Key Responsibilities
Serve as the primary point of contact for internal and external stakeholders, including staff, clients, partners, and community members.
Manage the executive's calendar, scheduling appointments and coordinating meetings as required.
Coordinate all travel arrangements for the executive.
Handle all communication and correspondence for the executive, including emails, phone calls, and postal mail.
Organise and maintain the executive's office, including filing, record management, and supply management.
Assist the executive with administrative tasks as required, such as preparing reports, presentations, and other documents.
Translate documents and correspondence between English and Portuguese.
Occasionally collaborate with other support staff on tasks as requested by the executive.
Assist in the organisation of meetings for the Board or senior management.
Take minutes during meetings chaired by the executive.
Perfil ideal Key Requirements
Fluency in both English and Portuguese is essential.
Ability to thrive in a fast-paced, high-pressure environment.
Strong organisational and time management skills.
Highly proficient in IT, with specific experience using Microsoft Office and Google Suite.
Excellent communicator with the ability to remain calm under pressure.
Highly personable and able to build strong relationships with all stakeholders (staff, clients, partners, governing bodies).
Diplomatic and discreet, with a high level of personal and professional integrity.
Self-starter with the ability to work independently and take initiative in day-to-day tasks.
Ability to work effectively with multiple teams, adopting a flexible and collaborative approach.
Capability to stay focused and meet deadlines, even when faced with multiple distractions.
A good sense of humour and positive attitude.
Vantagens What is on offer:
Professional Development: Opportunities for career growth and skills development through ongoing training and exposure to a variety of tasks.
Supportive Environment: A dynamic and collaborative workplace with a focus on teamwork and mutual support.
Networking Opportunities: Build valuable relationships with internal and external stakeholders across different levels of the organisation.
Exposure to Senior Leadership: Direct interaction with senior executives, offering valuable insight into the decision-making processes of the organisation.
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