Our client is a multicultural entrepreneur family that has founded and is developing a group of successful companies in the last years, and is now looking for an Executive Personal Assistant to help manage their daily life (corporate and personal).
Client Details
Our client is a multicultural entrepreneur family that has founded and is developing a group of successful companies in the last years, and is now looking for an Executive Personal Assistant to help manage their daily life (corporate and personal).
Description
The selected candidate will be responsible for:
Personal and Family Support:
Diary management of personal agenda and help optimize their time management
Personal travel arrangements
Personal email and WhatsApp communications
Managing the main and secondary residences in Portugal
Stock taking, inventory and online and offline shopping
Party, events and holidays management
Family activities planning (after school activities, pickups, dropoffs, hobbies, engagements)
Take care of personal finances (payments, tracking)
Managing the house staff (on payroll, liaising with HR/accounting provider) and service providers (garden, pool, etc.)
Taking care of the physical and digital archive and ensuring that all paperwork and administrative tasks are completed
Insurances (sourcing, tracking, annual renewals)
Executive and Corporate Support:
Managing agendas, planning meetings
Professional travel arrangements
Events and inherent logistics
Professional email and WhatsApp communications
Prepare and organize reports, meeting notes and presentations
Conduct research and gather information as needed
Work closely with other departments, executives, and other executive assistants to optimize the impact of the founders' involvement in the business
Support in public speaking engagements, interviews, social media events, and seminars
Profile
Ideal Profile:
Bachelor's degree in Business Administration or Executive Assistantship or relevant field
Minimum seven years of proven experience in similar roles, such as assistant to CEOs or C-Suite executives, personal assistant, family assistant, family office assistant
Excellent and impeccable oral and written skills in English
Good oral and written skills in Portuguese
Knowledge of Korean or French will be considered highly valuable
Outstanding organizational skills
Detail and solutions-oriented
Solid knowledge of MS Office, including Excel
Ability to work in a very autonomous way, flexible and adaptable
Proactive and does not take a 'no' for an answer
Multicultural background and/or interest in different cultures
Excellent listening skills
Driving license
Job Offer
The possibility to work with a successful and inspirational business family.
Hybrid position: three days on-site (minimum required) and two at home possible (but not mandatory).
Competitive compensation package.
Great opportunity for your professional and personal development.
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