Our client is a multicultural entrepreneur family, that has founded and is developing a group of successful companies in the last years, and is now looking for an Executive Personal Assistant to help managing their daily life (corporate and personal).DescriptionThe selected candidate will be responsible for: Personal and Family Support:Diary management of personal agenda and help optimize their time managementPersonal travel arrangementsPersonal email and Whats App communicationsManaging the main and secondary residences in PortugalStock taking, inventory and online and offline shoppingParty, events and holidays managementFamily activities planning (after school activities, pickups, dropoffs, hobbies, engagements).Take care of personal finances (payments, tracking)Managing the house staff (on payroll, liaising with HR/accounting provider) and service providers (garden, pool, etc).Taking care of the physical and digital archive and that all paperwork and administrative tasks are completedInsurances (sourcing, tracking, annual renewals) Executive and Corporate SupportManaging agendas, planning meetingsProfessional travel arrangementsEvents and inherent logisticsProfessional email and Whats App communicationsPrepare and organize reports, meeting notes and presentationsConduct research and gather information as neededWork closely with other departments, other executives and other executive assistants to optimise the impact of the founders' involvement in the businessSupport in public speaking engagements, interviews, social media events and seminarsProfileIdeal Profile:Bachelor's degree in "Business administration" or "Executive Assistantship" or relevant field; Minimum seven years of proven experience in similar roles, such as assistant to CEOs or C-Suite executives, personal assistant, family assistant, family office assistant; Excellent and impeccableoral and written skills in English; Good oral and written skills in Portuguese; Knowledge of Korean or French will be considered highly valuable; Outstanding organizational skills; Detail and solutions-oriented; Solid knowledge of MS Office, including Excel; Ability to work in a very autonomous way, flexible and adaptable; Proactive and that doesn't take a "no" for an answer; Multicultural backgroundand/or interest in different cultures; Excellent listening skills; Driving license.Job OfferThe possibility to work with a successful and inspirational business familyHybrid position: three days on-site (minimum required) and two at home possible (but not mandatory)Competitive compensation packageGreat opportunity for your professional and personal development
