Our client is a multinational company.Join the Executive Committee supporting the CEO.Sobre o nosso cliente Our client is a reference, holding a prominent position in their industry. Currently looking to hire an Executive Assistant to support the CEO.
Descrição Your main duties will be:
Oversees the CEO's agenda, ensuring that time is allocated according to key priorities.Prepares detailed meeting agendas for the CEO, whether for board meetings, executive committee sessions, or combined gatherings.Ensures all necessary materials are distributed to participants ahead of time, coordinating with relevant employees as needed.Ensures all required tools and resources are available and functioning correctly.Proactively addresses any issues to guarantee smooth meeting operations, involving relevant departments or employees when necessary.Demonstrates a critical and professional approach when liaising with board members, executives, and other stakeholders to effectively manage the CEO's schedule and avoid any conflicts.Plans and coordinates travel logistics, including flights, accommodations, and itineraries for the CEO and other key participants in meetings.Ensures all travel arrangements align with the CEO's preferences and schedule, and proactively suggests restaurants and activities.Prepares detailed expense reports.Creates purchase orders for the CEO and Chairman.Provides support to the Administrative Assistant and steps in as needed, assisting with office management and offering administrative support to HQ operations.Perfil ideal The selected candidate will hold:
Bachelor's degree in Secretariat/ International Relations (is a plus)Proven experience in a similar roleFluent in EnglishFluent in PortugueseMS Office, specially Word and ExcelExperience of working with SAP (is a plus)Highly driven individual focused on continuously enhancing the team's efficiency and effectivenessFlexible with a proactive and problem-solving attitudeTeam player with strong collaboration capabilitiesDetail-oriented and capable of multitasking in a fast-paced environmentHigh level of integrity and ability to handle confidential informationAbility to interact professionally with internal and external stakeholders.Vantagens We offer the opportunity to work in a known company supporting the Executive team.
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