.Executive Assistant to Children's Memorial Hermann At Memorial Hermann, we pursue a common goal of delivering high quality, efficient care while creating exceptional experiences for every member of our community. When we say every member of our community, that includes our employees. We know that when our employees feel cared for, heard and valued, they are inspired to create moments that exceed expectations, while prioritizing safety, compassion, personalization and efficiency. If you want to advance your career and contribute to our vision of creating healthier communities, now and for generations to come, we want you to be a part of our team. Job Summary This role will support at least two Vice Presidents. Will be responsible for performing administrative duties and serving as a liaison between the executive and other staff to contribute to better organization and planning. Job Description MINIMUM QUALIFICATIONS Education: (None) Licenses/Certifications: (None) Experience / Knowledge / Skills: Must have five (5) years of progressive experience as an administrative assistant with at least one (1) of which be at the executive level.Ability to communicate clearly and professionally using excellent verbal and written communication skills with executives and others. Demonstrated ability to compose professional correspondence.Highly proficient in Microsoft Office suite (Excel, Word, Outlook, PowerPoint) including Workday, EPSI, ReportSafe, Vizio, and Director's Desk.Ability to handle confidential and sensitive information and situations with the highest degree of integrity, confidentiality and professionalism.Demonstrated ability to work independently with minimum supervision using self-initiative and discretion.Basic financial analysis understanding.Strong interpersonal skills, able to work as part of a team environment.Strong problem-solving skills.Organizational and time-management skills. PRINCIPAL ACCOUNTABILITIES Arranges meetings as directed, including drafting agenda, arranging conference rooms, catering, reviewing attendance, drafting minutes, arranging follow up meetings, corresponding with attendees, and coordination of schedules.Uses independent judgement to prioritize duties, coordinate functions, review appropriate meeting attendees, and communicate to other executives on behalf of executive.Acts independently to run reports, draft and coordinate deliverables, answer questions from board members, community members and other executives.Performs general office duties such as answering phones, taking messages and greeting visitors, making travel arrangements and reservations as needed.Produces reports and information by transcribing, formatting, inputting, editing, retrieving and transmitting data, text and graphics as requested.Handle logistics for meetings and events, draft agendas, prepare presentation materials, draft minutes, and maintain and follow up on open action items
