Executive Assistant to CEO
Location: Lisbon
Reports to: CEO
We are seeking a highly organized and proactive Executive Assistant to support the CEO in both daily operations and strategic initiatives for Global Health San, a wellness company focused on promoting holistic health. This role will also include managing the company's social media content uploads and overseeing various communication channels. The ideal candidate will be a resourceful problem-solver with exceptional communication skills, the ability to manage multiple tasks efficiently, and a strong grasp of digital and social media management.
This position requires a high level of discretion, reliability, and adaptability, as you will be working in a fast-paced, dynamic environment where priorities often shift.
Key Responsibilities:
Calendar Management: Oversee and maintain the CEO's schedule, including appointments, meetings, and travel arrangements. Ensure the CEO's time is optimized by prioritizing tasks and appointments.
Communication Management: Serve as the point of contact between the CEO and internal/external stakeholders. Screen and prioritize communications (emails, calls, etc.), drafting responses where appropriate.
Social Media Content Management: Upload and manage content across the company's social media platforms. Work with the marketing team to ensure timely posting, and monitor engagement metrics. Assist in crafting content for key announcements and updates.
Project Management: Track the progress of key initiatives, ensuring deadlines are met. Help manage cross-functional projects by coordinating with teams and ensuring smooth execution.
Meeting Coordination: Prepare agendas, presentations, and briefing documents for the CEO. Ensure follow-up on action items post-meetings.
Travel Planning: Organize domestic and international travel logistics, including flights, accommodations, and itineraries. There may be opportunities for international travel with the CEO.
Confidentiality: Handle sensitive information with the utmost discretion and confidentiality.
Documentation & Reporting: Draft and edit correspondence, reports, and presentations. Prepare meeting notes and ensure proper record-keeping.
Strategic Support: Act as a thought partner, contributing to brainstorming sessions, and providing input on business initiatives and priorities.
Liaison Role: Act as a gatekeeper and liaison between the CEO and key stakeholders, ensuring alignment and coordination.
Task Prioritization: Assist in prioritizing daily, weekly, and monthly tasks for the CEO, ensuring they stay focused on the highest-impact activities.
Qualifications:
Bachelor's degree or equivalent work experience.
Minimum of 5 years of experience in an executive assistant role, ideally supporting a C-suite executive.
Experience managing social media content and digital communication channels.
Exceptional organizational and time management skills, with the ability to juggle multiple tasks and competing priorities.
Strong communication skills, both written and verbal.
High level of discretion and confidentiality.
Tech-savvy, with proficiency in Microsoft Office, G-Suite, social media management tools, project management tools, and calendar management systems.
Ability to work independently and anticipate the needs of the CEO.
Strong attention to detail and problem-solving skills.
Ability to remain calm under pressure and adapt to last-minute changes.
Preferred Qualifications:
Experience in a fast-paced, high-growth business environment.
Knowledge of the wellness or health industry.
Experience managing cross-functional teams or projects.
Familiarity with social media content strategies and engagement tracking.
Compensation and Benefits:
Competitive salary commensurate with experience.
Opportunities for professional development and growth.
Flexible working hours and remote work options as needed.
Potential for 3-6 month relocation package, depending on role needs.
Travel opportunities to key company events and international locations.
How to Apply: Please submit your resume and a cover letter detailing your experience and why you're the ideal fit for this role to ******
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