Blip is a leading tech company focused on software engineering solutions for sports entertainment.
We operate at scale. As part of Flutter Entertainment, we play an essential role in the Group's goal of becoming the global leader in online sports betting and iGaming, developing innovative products and platforms for over 14 million monthly customers worldwide.
We are serious about Tech. We are problem-solvers with big ambitions, keeping a people-first mindset at the core of our work. We prioritize flexibility as we strive to deliver the best technological products and tackle the greatest industry challenges.
Recognizing that everyone brings their own strengths, backgrounds and new perspectives, we empower you to be yourself. That uniqueness shapes the culture of belonging we are so proud of.
The Role:
We are looking for an experienced, reliable and task-oriented Executive assistant. This role provides professional, diligent and pro-active administrative support to a General Manager and may require additional support in tasks related with Porto Leadership Team. The role involves supporting the GM through active diary management and related logistics, planning and arranging international travel bookings, providing administrative support on BAU and ad-hoc work initiatives.
You will need to understand the business priorities, demonstrate the ability to proactively anticipate needs and drive improvements. You should possess the ability to complete complex tasks quickly with little guidance and react with appropriate urgency to situations that require a quick turnaround.
You will also need to manage a team of two, providing support and assuring that the team evolves and is able to provide the best support to their directors.
We expect this role to start around January and for the contract to last for 1 year.
What You'll Be Doing : Diary management: Ensure diary commitments, documents, and travel arrangements are managed effectively, dealing proactively and calmly with any problemsTravel management: Coordinate travel and accommodation requirements, including itineraries and logistics, across multiple time-zonesMeeting management: Schedule internal and external meetings – planning, arranging, preparing rooms, equipment, meeting papers and, where necessary organising catering and, in some cases, minute taking, meet and greet visitorsExpense management: Processing work and travel related expenses in a timely manner and respecting deadlines. Raising POs and arranging for certain invoices to be processes. You might also need to add suppliers.Dealing professionally and cordially with third parties, employees and senior managers on behalf of the execCollating and circulating updates for internal memos, reports and documentsSupport the planning and execution of GM's eventsMaintain effective filing systems and ensure reporting deadlines are metEstablish relationships with EAs/PAs and other staff across the business in key locationsThe candidate must demonstrate flexibility, occasionally assisting with travel and logistics outside regular office hours or extending their workday as needed to address emerging priorities.Flutter is a global company and travel to overseas offices may be required from time to timeTake on ad-hoc projects as required.Manage the EA's team Weekly catch-up meetingsMonthly feedback meetingsReceive feedback from the directors being supported by your teamEvaluationsAssure alignment amongst the team's tasksMaking sure that a cover system is in placeSupport with the team budgeting for training and other relevant needsSupport the team re their personal development planAlignment and approval of annual leaveEvaluations and feedbackHelp the team achieve their goals and to develop their blind spotsWhat You'll Bring :
Previous experience as an Executive or Personal Assistant, supporting senior management/ Director or C- levelUsed to work with confidential informationExperience managing a team and proactive problem solving skills would be a plusUsed to work with zoom and slack (for Ask me anything sessions) – is a plusExcellent attention to detailExcellent interpersonal skills with an ability to work with a variety of styles and personalitiesEffective and comfortable dealing with people at all levels of seniorityThe ability to stay calm under pressure with mature outlook and approachWell organised, with excellent communication skills & attention to detailExperienced in handling and respecting highly confidential informationProactive, with a hands-on approach and a can-do attitudeExcellent written and verbal communication skills in EnglishHighly proficient in Word, Excel, PowerPoint and OutlookComfortable operating at pace within a highly dynamic working environmentHigh degree of resilience, perseverance, focus and commitmentAbility to work both independently and in a teamThis is what you should have. What do we have, you ask? Well...you can check our amazing perks & benefits right here ! So ... are you in?
Equal opportunities At Blip, we are committed to creating a diverse and inclusive workplace. We strongly encourage people from all backgrounds, ways of thinking and working to apply.We are committed to including everyone regardless of their race, disability, age, gender identity, sexual orientation, and religion.
Everyone brings different perspectives and experiences; you don't have to meet all the requirements listed to apply for this role. If you need any adjustments to apply for the position and to ensure this role aligns with your needs, please send an email ******.
We will only respond to inquiries related to disabilities.
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