The Company You Will Work For
A prestigious company is looking to strengthen its team by hiring an Executive Assistant (m/f/d) for a remote position, with monthly visits to the office in Coimbra.
Your new role
As an Executive Assistant, you will directly collaborate with Senior Leadership and support day-to-day operations. Your responsibilities will include:
Coordinating visitor arrangements (room reservations, catering, check-in/out, hotel reservations)
Facilitating team communication and support
Managing communication and support with stakeholders
Dynamically managing calendars, meeting series, and deadlines in coordination with Personal Assistants in various countries
Supporting VIM workflow, including accounting and bookkeeping tasks
Collecting, preparing, and reviewing status reports and progress tracking
Handling ATOSS time management (holiday requests, time corrections, time violations)
Serving as the central contact person for organizational and administrative matters
Preparing, following up, and coordinating meetings, including taking meeting minutes
Planning and executing internal events (e.g., IT Xmas, All Hands, JF, Series)
Onboarding and offboarding new colleagues and external stakeholders
Planning and booking business trips, including expense accounting and coordinating meetings
What You Need to Succeed
At least 5 years of professional experience in similar roles.
Fluency in English is mandatory.
Knowledge of German will be valued.
Proficiency in Outlook and Excel
Excellent organizational skills
Exceptional communication skills with colleagues and stakeholders
Effective time management abilities
What the Company Can Offer You
Possibility of joining a solid company with an experienced team, enabling development and continuous learning.
What you need to do now
If you are interested in this opportunity, click "Send application" to send us your updated CV.
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