Our client is a multinational company implementing its Shared Service Centre in Porto.About Our ClientOur client is specialized in strategic consulting, financial advisory, and tailored asset management services.Job DescriptionExecutive AssistantProvide high-level administrative support to senior executives located abroadManage executives' calendars, including scheduling meetings, appointments, and travel arrangementsPrepare meeting agendas, take minutes, and follow up on action itemsDraft, edit, and proofread documents, reports, and presentationsHandle confidential information with the utmost discretionAssist with the preparation and coordination of corporate events and projectsServe as a liaison between executives and other staff membersConduct research, upload, and compile data to assist with decision-makingOffice ManagementOversee daily office operations to ensure a smooth workflowManage office supplies, inventory, and equipment maintenanceCoordinate with IT to address technical issues and ensure the functionality of office systemsHandle correspondence, including emails, phone calls, and mailMaintain a clean, organized, and professional office environmentPlan and coordinate office events, meetings, and conferencesEnsure compliance with health and safety regulationsManage office budget and expenses, including processing invoices and managing petty cashThe Successful ApplicantBachelor's degree in Business Administration, Management, or related field preferredProven experience as an Office Manager, Executive Assistant, or in a similar roleOver 5 years of experience in similar rolesExceptional organizational and multitasking abilitiesStrong written and verbal communication skillsProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management softwareAbility to handle sensitive information with discretion and confidentialityExcellent problem-solving skills and attention to detailAbility to work independently and as part of a teamProfessional demeanour and a positive attitudeWhat's on OfferAn entrepreneurial working environment in a young and motivated teamA multicultural environment where we promote diversity, talent & ideasThe ability to work and interact with a wide variety of specialistsInternal trainings and career developmentContact: Joana LemosQuote job ref: JN-062024-6459976#J-18808-Ljbffr
