Logoplaste is currently seeking to recruit an Executive Assistant to integrate the Office Support team.
Reporting directly to the Head of Strategy, you will be required to work as an integral part of the team.
If you fit the profile, please submit your CV.
This recruitment process is confidential.
Job Summary
The Senior Executive Assistant ensures an effective use of Board Members' time and fosters a welcoming and functional workplace.
Key tasks & Activities...
Calendar managementCoordinates the CEO's agenda ensuring time allocation matches defined prioritiesMeeting preparationPrepares meeting agendas for the CEO, whether with the board, the executive committee, or bothEnsures that important materials are distributed to participants in advance and if needed, liaises with other employees to guarantee everything is preparedResponsible for ensuring that all necessary tools are available and working correctlyAddresses any issues to ensure they are resolved before the start of the meeting, which may involve contacting key departments or employees for assistanceStakeholder EngagementLiaises with board members, executives, and other stakeholders to ensure that availabilities are well communicated and that there are no overlaps in the CEO's schedule.Travel ArrangementsPlans and coordinates travel logistics, including flights, accommodations, and itineraries (for CEO or others involved in meetings where he is present)Ensures all travel arrangements are aligned with the CEO's schedule and preferences and is proactive in suggesting restaurants and activitiesPrepares expense reportsCreates purchase orders for the CEO and ChairmanOffice management and administrative support to HQSupports and replaces Administrative Assistant.Who We Are Looking For…
Background and Experience
5-7 years of experience in the same position in an international companyBachelor's degree in Secretariat/ International Relations (is a plus)Technical Skills
Fluent in EnglishFluent in PortugueseGood level of French (is a plus)Good level of German (is a plus)MS Office, especially Word and ExcelExperience of working with SAP (is a plus)Interpersonal Skills
Highly driven individual focused on continuously enhancing the team's efficiency and effectivenessFlexible with a proactive and problem-solving attitudeTeam player with strong collaboration capabilitiesDetail-oriented and capable of multitasking in a fast-paced environmentHigh level of integrity and ability to handle confidential informationAbility to interact professionally with internal and external stakeholders.Logoplaste is an equal opportunities employer, where the foundation of our culture and our drive is based on Diversity & Inclusion.
At Logoplaste, we are all unique and different, everyone is accepted and respected for who they are.
This is our strength.
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