Executive Assistant

Job Description:

This is a Full-time On-site Position.

As an assistant, you will report to our Site and Office Managers and your job will consist of the following tasks:

Schedule and coordinate meetings, appointments, and events.

Answer and direct phone calls and emails.

Maintain organised and up-to-date files.

Assist with personal tasks as needed.

Prepare meeting rooms and ensure all necessary materials are available.

Assist in preparing expense reports.

Perform other tasks as needed to support executives and the office in general.

Maintain confidentiality and discretion in all personal and professional matters.

Requirements:

The ideal candidate should:

Have a minimum of 2 years of relevant work experience as an EA.

Be well organised.

Be punctual.

Have Native Level of Portuguese.

Have excellent English writing and speaking skills (C1 minimum).

Speak Spanish and French (preferable).

Be trustworthy.

Have great Office skills (Outlook, Excel, Powerpoint, Word).

Job Type: Full-time

Application Question(s):

Are you available to work On-site only?

Language Requirements:

English (C1) (Required)

Portuguese (C2) (Required)

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