Executive Assistant

Our client, a private investor based in Lisbon, is looking for a versatile and highly organized Executive Assistant to perform personalized administrative duties. In this role, you will be responsible for organizing large sets of documents, scheduling meetings, and handling correspondence on behalf of managers. You may also be required to make travel arrangements and assist with other duties when required.To ensure success as a Personal/Executive Assistant, you should exhibit excellent organizational skills and demonstrable experience in a secretarial role. Accomplished personal assistants are intuitive to the needs of the managers and work autonomously to provide customized administrative support.Responsibilities:Sort & respond to emails daily;Organize documents and files;Arrange meetings and travel (flights, transport, hotels, etc.);Manage general payments and invoices (tenants, rentals, construction management, etc.);Ensure seamless operations in our real estate properties;Manage businesses' quarterly paperwork and oversee potential incidents;Send and receive packages through mail;Solve practical day-to-day problems;Summarize presentations and documents;Consolidate Monthly & Quarterly financial reports.Requirements:Languages: high level of both English and Spanish is required, an intermediate level of French is a plus.Discretion and trust are extremely necessary for this position.Software: being comfortable with technology is a must and knowledge of software such as Excel, Microsoft Word, PowerPoint, Google Drive is required.Highly organized.Fast learner with excellent retention skills.Excellent verbal and written communication skills.A basic understanding of finance and legal aspects is a plus (being able to read a document and understand its content).We are seeking someone who intends to stay in this position for a long period.
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