Executive Assistant

Our client is a prominent company in the energy sector, known for its innovative solutions and global presence. We are looking for a highly organized and efficient Executive Assistant to support some board members at their new Hub in Lisbon.
Key Responsibilities:

Manage calls and align executive schedules.
Organize and set up meetings, conferences, and teleconferences.
Prioritize and handle mail, phone calls, and business events.
Attend management meetings and take minutes.
Arrange travel plans, itineraries, and accommodations.
Process expense claims and track time for the management team.
Prepare materials for presentations and compile data for reports.
Create status reports for strategic activities.
Maintain and organize documents in SharePoint.
Supervise the administrative team and help with other tasks as needed.

Qualifications:

Proven experience in an executive administrative role.
Exceptional organizational and multitasking skills.
Proficiency in office software and SharePoint.
Ability to work independently and prioritize tasks effectively.
High level of alignment, commitment, flexibility, and availability.
Fluent in English with excellent communication skills, both oral and written.


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