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Executive Assistant
We are seeking a highly organized and proactive Executive Assistant to support our Chief Information Officer (CIO). This person will manage the complex agenda of an Executive Committee member, while also performing various administrative tasks to support the IT team. This role requires exceptional organizational skills, attention to detail and the ability to handle sensitive information with discretion.
The IT Team is circa 300 people, split between France and Portugal. The CIO is based in France with frequent trips to Portugal.
Expected date of entry: October
Responsibilities
This mission covers 2 main areas:
IT Leadership Team (direct reports of the CIO) administrative support:
Provide all the administrative support needed (document preparation, filing, and data entry)
Prepare and edit presentations/other documents
Assist leadership team with several administrative tasks as needed
Assist in organizing and coordinating team projects and initiatives.
Handling communications from internal and external stakeholders
Act as a point of contact for external partners (e.g., following up contracts, NDAs, invoices…)
CIO Executive support
Coordinate and manage the CIO's complex calendar (especially when coordinating with other Excom members or third parties), scheduling meetings, appointments, and travel arrangements.
Plan and book travel arrangements for the CIO, including flights, accommodation, and transportation.
Prepare and organize meeting materials for the CIO, anticipating his needs
Coordination of tasks with the different Executive Assistants (mostly based in France)
Requirements:
Proven experience of 5 years as an executive assistant or similar role
Fluency in Portuguese, English and French (mandatory)
High school diploma or equivalent
Proficiency with Office 365
Strong sense of confidentiality, responsibility, and autonomy
Excellent communication skills
Proactive approach to problem-solving
Strong organizational and time-management abilities
Flexibility and adaptability to changing priorities
Experience in tech companies (nice to have)
Good reasons to join us:
Integration in an international environment
Hybrid work model
Real sense of community/close-knit office
Please, send your CV in English
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