Introduction :The Executive and Personal Assistant will manage the calendars, travel, and communications for leadership team members. This role requires a proactive, organized individual capable of anticipating needs, managing multiple priorities, and handling executive duties with discretion and professionalism.
What you'll be doing:Manage the calendars of one or multiple leadership team members, including scheduling meetings, appointments, and conference calls, ensuring alignment with priorities and objectives;Assist any personal request and need from leadership team members;Proactively anticipate scheduling conflicts and make necessary adjustments to optimize the leadership team members' time and availability;Arrange travel accommodations and itineraries for leadership team members, including flights, accommodations, ground transportation, and any necessary logistics, considering preferences and efficiency;Request meeting agendas, briefing materials, and necessary documentation for the leadership team members' engagements, ensuring they are well-prepared and equipped for each interaction;Serve as a liaison between the leadership team members and internal/external stakeholders, managing communication and correspondence efficiently and professionally;Assist with expense reporting, reimbursement requests, and other financial support tasks, ensuring accuracy and compliance with company policies and procedures;Provide personal support, including managing personal appointments and handling personal errands;When needed, support the planning and execution of team events which include coordination across cross-functional teams or departments;Ensure strict confidentiality at all times.What you need to have:Availability to work at the Porto office 5 days a week;3+ years of experience as an Executive Assistant;Availability to perform PA role - including running errands, organizing personal and family-related tasks etc.;Strong verbal and written communication skills in both Portuguese and English;Proficiency with office management and meeting scheduling software, including Google Calendar, Gmail, and Zoom.What we would love to see:Consulting background (law firm, banks) or start-up background;3+ years of experience as a Personal Assistant.To ensure you feel good solving a big Human problem, we offer:A stimulating, fast-paced environment with lots of room for creativity;A bright future at a promising high-tech startup company;Career development and growth, with a competitive salary;The opportunity to work with a talented team and to add real value to an innovative solution with the potential to change the future of healthcare;A flexible environment where you can control your hours (remotely) with unlimited vacation;Access to our health and well-being program (digital therapist sessions);Remote or Hybrid work policy.
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