FUNÇÃO: DOCUMENT CONTROLLER
DESCRIÇÃO DA FUNÇÃO:
Managing, controlling and ensuring the structure, forwarding, quality and security of communications and information within the project as well as with clients, suppliers and consortium partners.
Coordinating and ensuring compliance with customer requirements governing information, communication and documentation within the projects.
Planning, setup and coordinate the development of project IT in the framework of the DMS Software in use.
In collaboration with the IT manager ensure the operation of the document management system.
Manage the organizational documentation through the document lifecycle, maintaining the organizational documents and the document management system.
Identify and investigate the need for documents of various types.
Make sure that organizational documents go through a documented and approved review and approval process, before they are made available.
Make sure that the internal controls are in place and functional.
Ensure the security, accessibility and adequate distribution of organizational documents.
Participate in the development of guidelines for design, review and storage of documentation and encourage its application.
Manage contracts with external entities responsible for the maintenance, development, testing and placement of the document management tool, in the productive environment.
Approve the insertion of new functionalities in a productive environment, or the changes/corrections of the existing functionalities.
Specify the requirements for defining access permissions to the document management system for entities and their users.
Ensuring the access and archiving of project information.
Design, registration and continuous improvement of the processes, procedure sequences and specifications of the document management system.
Compilation of reports from the Document Management System and support for the preparation of project reports.
Preparation of project instructions, related to document handling, within the scope of each project, considering their specificities and in coordination with the respective Project Director.
Coordination, preparation, and approval of document supply lists.
Monitor the operation of the document management system, ensuring its adequate operation in conformity with the projects and company needs.
Continuous review to ensure compliance with customer requirements based on document status, project specifications and customer feedback.
Active coordination of the customer technical documentation dispatch, in collaboration with the engineering department.
Reporting on the progress of documentation preparation, including recording and reporting of execution deviations.
Handling and managing related subcontracts, like final documentation, document copies, documents digitalization, etc.
Ensure that the users of the Document Management System are aware of the system's capabilities and use it in accordance with existing procedures.
Propose and provide training actions to the users of the Document Management System.
Plan and conduct meetings and presentations related to document management.
PERFIL:
Experience: At least 5 years work experience in industrial projects
Required Qualifications:
Degree in Engineering
Preferred experience in power, heavy industrial, gas separation, oil/natural gas or process facilities.
Experience in construction projects strongly valued.
Language skills: English, others (German, Portuguese, French) are beneficial.
Proficiency in MS Office.
Soft skills: target oriented, team player.
CONDIÇÕES:
Meaningful Work
Competitive remuneration
Continuous training
Opportunity to integrate a multicultural and dynamic team, based on strong values and principles
Overall conditions of an international successful group
Additional benefits
LOCALIDADE: LISBOA
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