.FUNÇÃO: DOCUMENT CONTROLLERDESCRIÇÃO DA FUNÇÃO:- Managing, controlling and ensuring the structure, forwarding, quality and security of communications and information within the project as well as with clients, suppliers and consortium partners.- Coordinating and ensuring compliance with customer requirements governing information, communication and documentation within the projects.- Planning, setup and coordinate the development of project IT in the framework of the DMS Software in use.- In collaboration with the IT manager ensure the operation of the document management system.- Manage the organizational documentation through the document lifecycle, maintaining the organizational documents and the document management system.- Identify and investigate the need for documents of various types.- Ensure that organizational documents go through a documented and approved review and approval process, before they are made available.- Ensure the security, accessibility and adequate distribution of organizational documents.- Participate in the development of guidelines for design, review and storage of documentation and encourage its application.- Manage contracts with external entities responsible for the maintenance, development, testing and placement of the document management tool, in the productive environment.- Approve the insertion of new functionalities in a productive environment, or the changes/corrections of the existing functionalities.- Specify the requirements for defining access permissions to the document management system, of entities and their users.- Ensure the access and archiving of project information.- Design, registration and continuous improvement of the processes, procedural sequences and specifications of the document management system.- Compilation of reports from the Document Management System and support for the preparation of project reports.- Preparation of project instructions, related to document handling, within the scope of each project, considering their specificities and in coordination with the respective Project Director.- Coordination, preparation, and approval of document supply lists.- Monitor the operation of the document management system, ensuring its adequate operation in conformity with the projects and company needs.- Continuous review to ensure compliance with customer requirements based on document status, project specifications and customer feedback.- Active coordination of the customer technical documentation dispatch, in collaboration with the engineering department.- Reporting on the progress of documentation preparation, including recording and reporting of execution deviations.- Handling and managing related subcontracts, like final documentation, document copies, documents digitalization, etc.- Ensure that the users of the Document Management System are aware of the system's capabilities and use it in accordance with existing procedures
