FUNÇÃO: DOCUMENT CONTROLLER DESCRIÇÃO DA FUNÇÃO: - Managing, controlling and ensuring the structure, forwarding, quality and security
of communications and information within the project as well as with clients,
suppliers and consortium partners
- Coordinating and ensuring compliance with customer requirements governing
information, communication and documentation within the projects
- Planning, setup and coordinate the development of project IT in the framework
of the DMS Software in use
- In Collaboration with the IT manager ensure the operation of the document
management system
- Manage the organizational documentation through the document lifecycle,
maintaining the organizational documents and the document management
system
- Identify and investigate the need for documents of various types
- Make sure that organizational documents go through a documented and
approved review and approval process, before they are made available
- Make sure that the internal controls are in place and functional
- Ensure the security, accessibility and adequate distribution of organizational
documents
- Participate in the development of guidelines for design, review and storage of
documentation and encourage its application
- Manage contracts with external entities responsible for the maintenance,
development, testing and placement of the document management tool, in the
productive environment
- Approve, the insertion of new functionalities in a productive environment, or the
changes/corrections of the existing functionalities
- Specify the requirements, for defining access permissions, to the document
management system, of entities and their users
- Ensuring the access and archiving of project information
- Design, registration and continuous improvement of the processes, procedural
sequences and specifications of the document management system
- Compilation of reports from the Document Management System and support for
the preparation of project reports
- Preparation of project instructions, related to document handling, within the
scope of each project, considering their specificities and in coordination with the
respective Project Director
- Coordination, preparation, and approval of document supply lists
- Monitor the operation of the document management system, ensuring its
adequate operation in conformity of the projects and company needs
- Continuous review to ensure compliance with customer requirements based on
document status, project specifications and customer feedback
- Active coordination of the customer technical documentation dispatch, in
collaboration with the engineering department
- Reporting on the progress of documentation preparation, including recording and
reporting of execution deviations
- Handling and managing of related subcontracts, like final documentation,
document copies, documents digitalization, etc.
- Ensure that the users of the Document Management System are aware of the
system's capabilities and use it in accordance with existing procedures
- Propose and provide training actions to the users of the Document Management
System
- Plan and conduct meetings and presentations related to document management;
PERFIL:
Experience: At least 5 years work experience in industrial projects
Required Qualifications
- Degree in Engineering
- Preferred experience in power, heavy industrial, gas separation, oil / natural gas
or process facilities.
- Experience in construction projects strongly valued
- Language skills: English, others (German, Portuguese, French) are beneficial
- MS Office
- Soft skills: target oriented, team player
CONDIÇÕES:
- Meaningful Work
- Competitive remuneration
- Continuous training
- Opportunity to integrate a multicultural and dynamic team, based on strong
values and principles
- Overall conditions of an international successful group
- Additional benefits
LOCALIDADE: LISBOA
