.Managing, controlling and ensuring the structure, forwarding, quality and security of communications and information within the project as well as with clients, suppliers and consortium partners; Coordinating and ensuring compliance with customer requirements governing information, communication and documentation within the projects; Planning, setup and coordinate the development of project IT in the framework of the DMS Software in use; In collaboration with the IT manager ensure the operation of the document management system; Manage the organizational documentation through the document lifecycle, maintaining the organizational documents and the document management system; Identify and investigatethe need for documents of various types; Make sure that organizational documents go through a documented and approved review and approval process, before they are made available; Make sure that the internal controls are in place and functional; Ensure the security, accessibility and adequate distribution of organizational documents; Participate in the development of guidelines for design, review and storage of documentation and encourage its application; Manage contracts with external entities responsible for the maintenance, development, testing and placement of the document management tool, in the productive environment; Approve the insertion ofnew functionalities in a productive environment, or the changes/corrections of the existing functionalities; Specify the requirementsfor defining access permissions to the document management system, of entities and their users; Ensuring the access and archiving of project information; Design, registration andcontinuous improvement of the processes, procedural sequences and specifications of the document management system; Compilation of reports from the Document Management System and support for the preparation of project reports; Preparation of project instructions, related to document handling, within the scope of each project, considering their specificities and in coordination with the respective Project Director; Coordination, preparation, and approval of document supply lists; Monitor the operation ofthe document management system, ensuring its adequate operation in conformity of the projects and company needs; Continuous review to ensure compliance with customer requirements based on document status, project specifications and customer feedback; Active coordination of the customer technical documentation dispatch, in collaboration with the engineering department; Reporting on the progress of documentation preparation, including recording and reporting of execution deviations; Handling and managing ofrelated subcontracts, like final documentation, document copies, documents digitalization, etc
