FUNÇÃO: DOCUMENT CONTROLLER
DESCRIÇÃO DA FUNÇÃO:
- Managing, controlling and ensuring the structure, forwarding, quality and security of communications and information within the project as well as with clients, suppliers and consortium partners.
- Coordinating and ensuring compliance with customer requirements governing information, communication and documentation within the projects.
- Planning, setup and coordinate the development of project IT in the framework of the DMS Software in use.
- In collaboration with the IT manager ensure the operation of the document management system.
- Manage the organizational documentation through the document lifecycle, maintaining the organizational documents and the document management system.
- Identify and investigate the need for documents of various types.
- Ensure that organizational documents go through a documented and approved review and approval process, before they are made available.
- Ensure the security, accessibility and adequate distribution of organizational documents.
- Participate in the development of guidelines for design, review and storage of documentation and encourage its application.
- Manage contracts with external entities responsible for the maintenance, development, testing and placement of the document management tool, in the productive environment.
- Approve the insertion of new functionalities in a productive environment, or the changes/corrections of the existing functionalities.
- Specify the requirements for defining access permissions to the document management system, of entities and their users.
- Ensure the access and archiving of project information.
- Design, registration and continuous improvement of the processes, procedural sequences and specifications of the document management system.
- Compilation of reports from the Document Management System and support for the preparation of project reports.
- Preparation of project instructions, related to document handling, within the scope of each project, considering their specificities and in coordination with the respective Project Director.
- Coordination, preparation, and approval of document supply lists.
- Monitor the operation of the document management system, ensuring its adequate operation in conformity with the projects and company needs.
- Continuous review to ensure compliance with customer requirements based on document status, project specifications and customer feedback.
- Active coordination of the customer technical documentation dispatch, in collaboration with the engineering department.
- Reporting on the progress of documentation preparation, including recording and reporting of execution deviations.
- Handling and managing related subcontracts, like final documentation, document copies, documents digitalization, etc.
- Ensure that the users of the Document Management System are aware of the system's capabilities and use it in accordance with existing procedures.
- Propose and provide training actions to the users of the Document Management System.
- Plan and conduct meetings and presentations related to document management.
PERFIL:
Experience: At least 5 years work experience in industrial projects.
Required Qualifications:
- Degree in Engineering.
- Preferred experience in power, heavy industrial, gas separation, oil/natural gas or process facilities.
- Experience in construction projects strongly valued.
- Language skills: English, others (German, Portuguese, French) are beneficial.
- MS Office.
- Soft skills: target oriented, team player.
CONDIÇÕES:
- Meaningful Work.
- Competitive remuneration.
- Continuous training.
- Opportunity to integrate a multicultural and dynamic team, based on strong values and principles.
- Overall conditions of an international successful group.
- Additional benefits.
LOCALIDADE: LISBOA
Para responder a esta oferta clique em: https://www.evolverh.pt/ofertas/19182
Contatos:
Setúbal
Praça de Portugal, Loja 5B
2910–640 Setúbal
T (+351) 265 544 220
Tipo de oferta: Período Integral
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