.As part of the KI group, we shape an efficient future with technology ! We have offices in Lisbon and different locations in Germany KI group is the home of entrepreneurs, solvers & creators. Our complimentary skill sets and wide range of experience in the digital space allows us to thrive and enjoy creating maximum impact on every challenge we face – from co-founding, angel-investing and building digital solutions for our clients, up to building full-fledged companies. We are a distributed team passionate about tech and experienced in building and driving digital businesses.We're looking for a Community Assistant with a keen eye for high quality execution to join our rapidly growing teams in the lovely city of Lisbon, where we are growing to an exciting pace! What your day-to-day will look like Ensuring that office in Lisbon is fully operational and processes are running smoothly, constantly; Supporting other colleagues to make sure a homogenous experience is created across locations; Improving the day-to-day operations and processes (i.E. office supply management, assisting controlling and reporting); Acting as main and first point of contact for suppliers, visitors, and team members; Handling contact between the office and local stakeholders (i.E., landlord, office vendors or other service providers resolving issues such as insufficient cleaning staff, reporting IT-related failures, malfunctioning of office equipment, etc.); Managing contracts and price negotiations with the office vendors and service providers; Managing work health& safety topics; Organizing necessaryorders for office supplies and equipment, and manage inventories; Organizing communityevents (i.E., parties, meetups, celebrations, team events), bringing together clients and the tech ecosystem; Supporting Managing Director and Management team on daily topics. What we expect from you You have, at least, 1 year of relevant experience in office management and/or administrative roles; You have exceptionalorganizational and multitasking skills; You are independent,structured, goal oriented with well-versed handling of MS office; You demonstrate integrity, responsibility, accountability, self-awareness, empathy and solution-oriented mindset; You are a fast learner, and you push your limits by taking the lead in implementing new initiatives; You have strong communication skills both in English and Portuguese (written and spoken); You have a service mindset - the way we work - you provide and solve challenges rather than completing a to do list somebody gives you; You enjoy building and developing trust-based relationships with a big team of diverse people, local stakeholders and other KI group members. Nice-to-Have You have passion and knowledge about entrepreneurial communities, technology and networking; You have event management interest or experience
