Organisation/Company: INESC TEC
Research Field: Management sciences » Other
Researcher Profile: First Stage Researcher (R1)
Positions: Bachelor Positions
Country: Portugal
Application Deadline: 4 Dec 2024 - 12:00 (Europe/Lisbon)
Type of Contract: Temporary
Job Status: Full-time
Hours Per Week: 36
Offer Starting Date: 1 Jan 2025
Is the job funded through the EU Research Framework Programme? Horizon Europe (other)
Reference Number: AE2024-0492
Is the Job related to staff position within a Research Infrastructure? No
Job summary:
INESC TEC is an R&D institution that aims to create a sustainable future through science, technology, and innovation with an impact on society, and is accepting applications for an Administrative Assistant.
Responsible: Eduardo Silva
Duration of the contract: from 2025-01-01 to 2025-12-31, eventually renewable
Location: INESC TEC, Porto, Portugal
Work Area: Administrative
Job description: The selected person will work in the ISEP Campus, in Porto, and will report to the coordination team of INESCTEC.OCEAN, in articulation with the Secretariat Coordination.
Objectives: Support the activity developed at INESCTEC.OCEAN, ensuring administrative tasks in accordance with institutional procedures, namely:
Travel organization (national and international)
Support to purchase of goods and services
Support for recruiting and welcoming new employees and monitoring their journey
Scheduling meetings and supporting them, writing minutes and following up on pending issues
Support in organizing events
Face-to-face, telephone, and virtual support for employees and external contacts
Treatment of correspondence and maintenance of the updated file
Support for other strategic projects and all tasks necessary for the proper functioning of the centre
Benefits and advantages:
Be part of a collaborative, diverse, international, socially responsible, multicultural, and inclusive environment with experts in systems administration and artificial intelligence, with clear conditions for individual growth.
Good work-life balance through flexible working hours, hybrid working arrangements (teleworking and face-to-face), time off, health insurance with the possibility of extending it to family members, free parking, discounts on hotels, gyms, transport, among others.
Requisites and Qualifications:
Academic Qualifications: Degree in Secretarial or relevant training and attested experience for the function.
Minimum profile required: Minimum 5 years of professional experience in similar functions. Fluency in Portuguese and English, spoken and written. Computer domain and MS Office tools (user).
Preference factors: Short-term availability. Proactive and autonomous profile, collaborative and problem-solving oriented. Excellent organizational skills, with knowledge in document management and time management. Good communication skills, easily adapting to multicultural environments and developing strong interpersonal relationships. Solid experience in organizing events. Experience in coordinating with teams remotely, using virtual collaboration and information-sharing tools (Google Drive/Docs) and conducting meetings (Zoom/MS Teams). We value experience in the Academic / Research area.
Funding Entity: INESCTEC.OCEAN with reference 101136903 funded by the European Commission under the Horizon Europe program for the period 2021-2027.
Type of contract: Fixed-term contract.
The hiring shall be governed by what is stipulated in the legislation in force regarding fixed-term employment contracts and by INESC TEC norms.
Application process: Filling in the fields in the "Submit Application" section on INESC TEC's website. The candidates who fulfill the minimum requirements will be admitted to the assessment and selection phase.
Evaluation and selection methodology: Consisting of two phases, the first involves a Curriculum Assessment (CA) and the second an Individual Interview (IE). All parameters are assessed on a scale of 0 to 100, taking into account merit, suitability, and preference factors.
Disability Incentive: Candidates with a degree of disability equal to or greater than 90% will benefit from an incentive (20) in the score of the CV Assessment. Candidates with a degree of disability equal to or greater than 60% and less than 90% will also benefit from an incentive (10) in the score of the CV Assessment.
Selection Jury: President of the Jury: Eduardo Silva; Member: Grasiela Almeida; Member: Diana Viegas.
Notification of results: The results of the selection process will be sent to the interested by electronic mail.
Application period: From 2024-11-21 to 2024-12-04
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