Description
Business and Strategic Relations (BSR) Assistant - Project and Stakeholder Engagement (Maternity Leave)
Job Reference: Ref.07.24.44
Employer: International Iberian Nanotechnology Laboratory (INL)
Location: Braga, Portugal
Group/Unit: Business Strategic Relations
Number of Vacancies: 1
Employment Type: Full time
Contract Duration: 12 months
Open Date for Applications: August 2nd, 2024
Closing Date for Applications: September 15th, 2024, 23h00m (Lisbon Time)
Key words: #cocreationworkshops #stakeholderengagement #eventplanning #organisationalskills #communicationskills #administration #management #science #engineering #projectmanagement #europeanfundedprojects #independentwork
Overview
We are seeking a dynamic and motivated BSR Assistant to join our team. This role is pivotal in supporting project managers of several EU-funded projects in facilitating interactions with external stakeholders, ensuring the smooth implementation of European funded projects.
The successful candidate will play a crucial role in organising and managing events such as co-creation workshops, planning and coordinating meetings, and arranging secondments. This position requires a proactive individual with excellent organisational and communication skills, capable of managing diverse tasks and supporting the strategic goals of the International Iberian Nanotechnology Laboratory.
Job Duties
The job duties will be the following:
Support in organising and implementing workshops, secondments and hackathons, ensuring effective collaboration and communication among participants;
Plan meetings with external stakeholders, ensuring all logistical and communication aspects are handled efficiently;
Compile and report on the outcomes of stakeholder engagement activities, including preparing detailed reports and summaries;
Assist in managing interactions with stakeholders, ensuring timely communication, and fostering positive relationships;
Collaborate with relevant internal units and research groups to ensure alignment and support for project activities;
Maintain accurate records of activities, communications, and outcomes to support project reporting;
Provide general administrative support to the Business and Strategic Relations team as needed.
Mandatory Qualifications
Education
University degree in Public Administration, or Management. University degree in Science or Engineering with strong project management capabilities is also acceptable.
Experience
Experience in project management and administration, preferably in a research or academic environment;
Experience in organising events, workshops, or meetings, including logistical planning and stakeholder engagement.
Technical Skills
Good computer literacy and skills
Personal Skills
"Hands-on" approach together with a high commitment in respecting working deadlines;
Problem Solving ability;
Customer orientation;
Ability to work as a team player;
Good communication skills.
Our Benefits
Competitive salary;
Tax benefits and other Diplomatic privileges;
Private health insurance;
Family allowances (according to family situation);
Free nursery service at INL premises (subject to availability);
Support for education fees of dependent children;
Relocation support;
30 working days of annual leave.
How to Apply
The application must be in English and include the following mandatory documents:
a) Cover letter
b) Curriculum Vitae
c) Academic and/or Professional diplomas
Online application instructions:
The application is made online by clicking the "Apply" button;
The candidate must complete all required sections of the online application form;
The candidate must submit the mandatory documents mentioned above in pdf format by including them in the "Additional files" section using the "Add portfolio" button.
Important note:
Incomplete applications including the failure to provide mandatory documents or providing inaccurate information will result in the application not being considered.
How the Selection Process works
A. Applications eligibility check
This stage will be carried out on the basis of the mandatory requirements, education, experience and technical skills defined for the job, as well as the validation of the mandatory documents. Only candidates who meet the eligibility criteria will move forward to the next stage.
B. CV Assessment
The Selection Committee will evaluate the eligible applications based on their CV and other submitted documents and the suitability for the position. The best ranked candidates will be shortlisted for the interview stage(s).
C. Interview(s)
The interview(s) may be done in different formats: video recording, online or onsite.
The question based interview will evaluate the match between the candidate's profile and the requirements for the position, including the technical and personal skills. To better support this stage, the candidate may be requested to prepare a short presentation.
D. Nomination
The selected candidate will be nominated and formally offered the position, including the disclosure of the contractual conditions.
Additional Information
Application feedback
We highly value your interest in becoming part of the INL experience and it is important for us to maintain good communications with all candidates. No matter the outcome of your application, we will always provide you with feedback.
Equal Opportunity and Non-Discrimination Principle
INL follows a non-discrimination and equal access principle, wherefore no candidate can be privileged, benefited, impaired or deprived of any rights whatsoever, or be exempt of and duties based on any possible discriminatory issues.
The advertisement deadline may be extended at any time without previous notice in order to improve the suitability and effectiveness of the recruitment process.
About INL
The International Iberian Nanotechnology Laboratory – INL (http://www.inl.int), is the first and only Intergovernmental Organisation in the world entirely focused on Nanoscience and Nanotechnology.
It was founded under an international legal framework to perform interdisciplinary research, deploy and communicate nanotechnology for the benefit of society. INL aims to be a recognised leading global nanotechnology innovation hub.
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